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Last Published: 11/16/2009 8:05:00 AM
KANSAS CITY COUNCIL RECORD
 
Upon Roll Call the following members were present:
Present:5 - DEB HERMANN, JAN MARCASON, SHARON SANDERS BROOKS, BETH GOTTSTEIN, RUSS JOHNSON
 
 
 Budget Implementation Discussion (This will be discussed at the beginning of the meeting). The Comprehensive Annual Financial Report (CAPR) was presented to the committee instead of the regular budget implementation discussion today. See the additional business section for more information.

090922
Estimating and appropriating revenue in the amount of $1,600,000.00 for the City’s automated red light photo enforcement service.


FINANCE AND AUDIT COMMITTEE recommends "DO PASS"
Troy Schulte, Budget Officer, testified that this was a housekeeping ordinance. This allows the City to pay the bills for the red light camera operation.
Ayes: 4 - Hermann, Marcason, Sanders Brooks, Gottstein
Nays: 0

090923
Reducing appropriations in the Workers Compensation Fund in the amount of $350,000.00 and transferring it to the Property Insurance Fund.


FINANCE AND AUDIT COMMITTEE recommends "DO PASS"
Troy Schulte, Budget Officer, explained that this was a housekeeping ordinance. The transfer allows the city to make a quarterly property insurance installment payment and have a surplus for the next quarter payment. The next fiscal year budget will address the issue of the quarterly payments.
Ayes: 5 - Hermann, Marcason, Sanders Brooks, Gottstein, Johnson
Nays: 0

090929
(Sub.)
Authorizing the Director of General Services to execute a five year contract with Pepsi-Cola General Bottlers, Inc., dba PepsiAmericas, for the exclusive pouring rights for certain City facilities and to provide beverage and food vending services in certain City facilities; and authorizing the Director of General Services to amend the contract without City Council approval; estimating revenue in the amount of $125,000.00; and establishing an effective date.


FINANCE AND AUDIT COMMITTEE recommends "ADVANCE AND DO PASS AS SECOND COMMITTEE SUBSTITUTE, DEBATE"
Cedric Rowan, General Services, stated that the ordinance would allow the City to enter into a five-year contract with PepsiAmericas for vending services at some of the City's facilities exclusively. Money generated by the sale of merchandize will be used for other City functions and marketing strategies. Ava Gardner, City Manager's Office, was available to answer questions. A motion was made to eliminate Section 4, which referred to the General Fund from the ordinance request. Councilwoman Gottstein abstained because she wanted to have time to get more information to study before making a decision on the ordinance. The committee went into closed session to discuss this item.
Ayes: 4 - Hermann, Marcason, Sanders Brooks, Johnson
Nays: 0

080935
Amending Chapter 62, Code of Ordinances, by repealing Sections 62-1 through 62-12 and Sections 62-41 through 62-55, and enacting new sections in lieu thereof for the purpose of updating the solid waste code to reflect current refuse collection and management practices; eliminating all payments in lieu of City-provided services to mobile home developments, travel trailer camps, buildings containing seven or more dwelling units, and neighborhood associations; and eliminating the board of refuse appeals.


FINANCE AND AUDIT COMMITTEE recommends "HOLD ON AGENDA (11/18/2009)"

090868
(Sub.)
Reestimating prior year revenues in the amount of $7,202,095.45 in the Capital Improvements Fund; and reducing appropriations in the amount of $5,079,568.77 in certain projects in the Capital Improvements Fund in order to close projects.


FINANCE AND AUDIT COMMITTEE recommends "ADVANCE AND DO PASS AS A COMMITTEE SUBSTITUTE, DEBATE"
Troy Schulte, Budget Officer, stated that this ordinance would allow the City to close certain capital improvement projects that have been completed. This would result in a six million dollar surplus for the fund. There will be a determination later of where those funds should go. Pat Klein, Budget Office, also testified on behalf of this ordinance.
Ayes: 5 - Hermann, Marcason, Sanders Brooks, Gottstein, Johnson
Nays: 0

090896
Estimating revenues in the Capital Improvements Fund and appropriating $1,411,200.00 from the Unappropriated Fund Balance of the Capital Improvements Fund to the North Oak Trafficway Improvements from NE 96th Street to NE 111th Street.


FINANCE AND AUDIT COMMITTEE recommends "ADVANCE AND DO PASS, DEBATE"
Pat Klein, Budget Office, stated that this was a housekeeping ordinance that would allow the city to complete the project. There had been issues with the contractor which now have been resolved. A portion of the funds would be keep for drawdowns until the project has been completed.
Ayes: 5 - Hermann, Marcason, Sanders Brooks, Gottstein, Johnson
Nays: 0
 
 The Comprehensive Annual Financial Report (CAFR), Management Letter and OMB Circular A-133 Audit Report for the fiscal year ended April 30, 2009 will be presented. The brief outline of the report was presented to council along with recommendations that would be of benefit during the budget process. A copy of report on disc can be found in the Office of the City Clerk. The report can be viewed at the website shown below: http://www.kcmo.org/idc/groups/finance/documents/finance/cafr09.pdf Staff from the City Auditor's Office will present the Performance Audit: E-Service Systems Security. Doug Jones, City Auditor's Office, presented the finding of the audit to the committee on what type of security is in place for the City's on-line services. Mary Miller, ITD, also participated in the presentation. (Handouts are on file in the Office of the City Clerk.) Staff from the City Auditor's Office will present the Performance Audit: Resolution Tracking. City Auditor Gary White presented the audit on Resolution Tracking. The audit was meant to determine whether the directives from council were being carried out by the City Clerk's Office and City Manager's Office. The auditor listed three recommendations that he would like to see implemented (one for the City Manager and two for the City Clerk.) A copy of the audit report, along with recommendations, is on file in the Office of the City Clerk.) Staff from the City Auditor's Office will present a Scope Statement: Pension Payment Controls. City Auditor Gary White made the presentation on the scope statement for pension system controls. He stated that the department would be focusing on the Employees' and Firefighters' retirement systems. The objective is make sure that adequate controls are in place to help prevent improper payments being made. (A copy of the scope statement is on file in the Office of the City Clerk.) Staff from the City Auditor's Office will present a Scope Statement: Monitoring Compliance with the City's Urban Redevelopment Program. City Auditor Gary White made the presentation regarding the scope statement for this topic. He gave some background information on the program. The department has found that while the City continues to exempt taxpayers by using Chapter 353 for economic development, property owners have not complied with the contract requirements. They will be looking at monitoring tools used by the city. They will also be looking into the possibility of terminating program exemptions for the redeveloper and/or property owners who have not complied with the contract obligations. Councilwoman Gottstein stated that the Planning and Zoning Committee would be looking at 353's. There may be general discussion(s) on current Finance and Audit Committee issues. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; and/or (4) sealed bids or proposals, pursuant to subsection 12. The committee voted to go into closed session to discuss a legal matter.