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Last Published: 6/3/2016 2:13:08 PM
Upon Roll Call the following members were present:
Presided:1 - SCOTT WAGNER

Authorizing the Director of Water Services to execute a Reciprocal Emergency Water Sales Agreement with the City of North Kansas City, Missouri to provide redundant sources of water in times of emergency and to add an additional emergency interconnection site; and authorizing a four-year term with automatic successive one year renewal options thereafter.

Sean Hennessy, testified that this ordinance would authorize a 4-year Reciprocal Emergency Water Sales Agreement executed between the City of North Kansas City, Missouri and the City of Kansas City, Missouri for the purpose of ensuring adequate water supplies to both communities in times of emergency. The Agreement will be for a term of four (4) years, but includes provisions for it to be extended beyond four years with the consent of the parties. The provision for extending the term of the agreement is handled through automatic successive one year renewal options. This agreement also increases the number of emergency interconnects between our systems from two to three. The current agreement provides for two interconnects: one located at 799 N. Atlantic Avenue and the other at 1101 N.E. 32nd Street. The third emergency interconnect is proposed to be located near the intersection of N.E. 32nd Street and N.E. Prather Road. Each City agrees to pay the appropriate rates and meter/service charges for the emergency interconnects that are activated. This ordinance also affects the City of North Kansas City, Missouri.
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0

Appropriating $134,500.00 from the Unappropriated Fund Balance of the Neighborhood Tourist Development Fund; approving contracts with various agencies in the amount of $134,500.00 for events and projects from the Neighborhood Tourist Development Fund; and recognizing this ordinance as having an accelerated effective date.

Megan Kreiger, Director of Creative Services, City Manager's Office, and Jason Pryor, Co-Chair, NTDF Committee, testified that this ordinance would appropriate NTDF Funds for events and projects. The City Manager’s office received 31 proposals for NTDF 2nd quarter 2016-2017. 2 proposals were deemed ineligible for funding because they did not meet the eligibility criteria and 2 applications were withdrawn by their presenting agencies. The NTDF Committee heard presentations from agencies requesting funding on April 28th,, 2016. The Committee deliberated on 27 applications and recommended funding for 22 activities, 2 of which were fully funded. There were 3 applications the Committee did not recommend for funding. The Committee found that these activities lacked sufficient impact in the community and/or the event budget was incomplete. There were also 2 applications for one agency that the committee took no action on. The committee is requesting more information on the scope of services for this request as well as a better understanding of the relationship between NTDF and the requesting agency. A total 22 applications are recommended for funding in the amount of $144,500.00. The approval of this ordinance appropriate to $144,500.00 from the available NTDF fund balance and will authorize the City Manager to execute contracts in the amount of $144,500.00 within the Neighborhood Tourist and Development Fund Account 17-2350-672100-B.
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0
 1. Staff from the City Auditor’s Office will present a Scope Statement: Mobile Device Data Security.
 Doug Jones and Vivian Zhi, City Auditor's Office, testified that the audit objective is to ensure adequate safety measures are in place to mitigate security risks related to smart phones and tablets used for city business. The audit methods are employee surveys, device examinations, and comparisons to best practices. A copy of the presentation is on file in the City Clerk's Office.
 2. The City Auditor will present the City Auditor’s Office 2016 Annual Report and the Annual Audit Plan for Fiscal Year 2017.
 Doug Jones, City Auditor, presented the annual report for the City Auditor's Office, covering the authority, mission, public engagement, qualifications, associations, education, and awards. The outputs and efficiency as well as the office recommendations were covered in the presentation. The City Auditor also presented the Audit Plan including future audits for fiscal year 2017. A copy of the presentations are on file in the City Clerk's Office.
 3. There may be a general discussion regarding current Finance and Governance Committee issues.
 4. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; and/or (4) sealed bids or proposals, pursuant to subsection 12. (5) confidential or privileged communications with auditors, pursuant to subsection 17. (6) preparation, including discussions, for negotiations with employee groups, pursuant to subsection 9.
 The City Clerk's Office now has equipment for the hearing impaired for use with every meeting. To check out the equipment please see the secretary for each committee. Be prepared to leave your Driver`s License or State issued Identification Card with the secretary and she will give you the equipment. Upon returning the equipment your license will be returned.