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Legislation #: 140558 Introduction Date: 7/17/2014
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the Manager of Procurement Services to execute a $534,715.00 contract amendment with Toshiba Business Solutions (USA), Inc. to continue to provide multifunctional printers with maintenance and consumables for an additional one year period; and authorizing the Manager of Procurement Services to amend the contract and exercise the City’s renewal option for one additional year.

Legislation History
DateMinutesDescription
7/16/2014 Filed by the Clerk's office
7/17/2014 Referred to Finance, Governance & Ethics Committee
7/30/2014 Advance and Do Pass, Debate
7/31/2014 Passed

View Attachments
FileTypeSizeDescription
140558.pdf Authenticated 131K Authenticated
140558 FIscal Note.pdf Fiscal Note 15K Fiscal Note
140558 Fact Sheet.pdf Fact Sheet 205K Fact Sheet

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ORDINANCE NO. 140558

 

Authorizing the Manager of Procurement Services to execute a $534,715.00 contract amendment with Toshiba Business Solutions (USA), Inc. to continue to provide multifunctional printers with maintenance and consumables for an additional one year period; and authorizing the Manager of Procurement Services to amend the contract and exercise the City’s renewal option for one additional year.

 

WHEREAS, the City and Toshiba Business Solutions previously entered into an annual contract with four one year renewal options for Toshiba to provide multifunctional printers with maintenance and consumables at City sites; and

 

WHEREAS, the City has exercised four renewal options and the last renewal option will expire on July 31, 2014; and

 

WHEREAS, the City spent approximately $800,000.00 in Fiscal Year 2013-2014 for the Toshiba annual contract; and

 

WHEREAS, the General Services Department estimates it will spend $534,715.00 in Fiscal Year 2014-2015 from funds previously appropriated for this contract; and

 

WHEREAS, the Manager of Procurement recommends it is in the best interest of the City to amend and renew the Toshiba contract for up to two additional one year terms because the City can save over $200,000.00 per year with the contract extensions with Toshiba; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Manager of Procurement Services is hereby authorized to execute a $534,715.00 contract amendment with Toshiba Business Solutions (USA), Inc. to provide multifunctional printers with maintenance and consumables for an additional one year period. A copy of the contract amendment is on file in the Procurement Services Division.

 

Section 2. That the Director of General Services is authorized to expend $534,715.00 from funds appropriated to Account No. 15-1150-071802-B for the contract amount.

 

Section 3. That the Manager of Procurement Services is hereby authorized to amend the contract with appropriated funds and to exercise the City’s one-year renewal option without City Council authorization.

 

__________________________________________________

 


I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

______________________________

Randall J. Landes

Director of Finance

 

Approved as to form and legality:

 

______________________________

James M. Brady

Assistant City Attorney