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Legislation #: 140316 Introduction Date: 4/17/2014
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the Manager of Procurement Services to execute a one year contract extension with Genuine Parts Company dba NAPA to provide inventory management, fleet parts, and to operate three storerooms in City facilities; authorizing the Directors of General Services and Aviation to extend the storeroom leases; authorizing the extension and amendment of the contract and leases for two additional years and the expenditure of such funds that are appropriated in the City’s annual budget for such purpose.

Legislation History
DateMinutesDescription
4/17/2014 Filed by the Clerk's office
4/17/2014 Referred to Finance, Governance & Ethics Committee
4/23/2014 Hold On Agenda (4/30/2014)
4/30/2014 Advance and Do Pass as a Committee Substitute, Debate
5/1/2014 Passed as Substituted

View Attachments
FileTypeSizeDescription
140316.pdf Authenticated 151K Authenticated
140316 Contract.pdf Contracts 151K NAPA Contract Renewal
140316 Fiscal Note.pdf Fiscal Note 15K Fiscal Note
140316 Fact Sheet.pdf Fact Sheet 175K Fact Sheet

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COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 140316

 

Authorizing the Manager of Procurement Services to execute a one year contract extension with Genuine Parts Company dba NAPA to provide inventory management, fleet parts, and to operate three storerooms in City facilities; authorizing the Directors of General Services and Aviation to extend the storeroom leases; authorizing the extension and amendment of the contract and leases for two additional years and the expenditure of such funds that are appropriated in the City’s annual budget for such purpose.

 

WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $1,200,000.00; and

 

WHEREAS, the General Services Department estimates it will spend $6,600,000.00 in Fiscal Year 2014-2015 from funds previously appropriated for this contract; and

 

WHEREAS, the Aviation Department estimates it will spend $726,000.00 in Fiscal Year 2014-2015 from funds previously appropriated for this contract; NOW THEREFORE:

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Manager of Procurement Services is hereby authorized to execute a one year contract renewal of a Term and Supply Contract with Genuine Parts Company dba NAPA, to provide inventory management, fleet parts, and operate three storerooms in City facilities through April 30, 2015. A copy of the contract extension and lease renewals, in substantial form, are available in the office of the Director of General Services.

 

Section 2. That the Manager of Procurement Services is hereby authorized to amend the contract, and exercise and execute two one year options to renew the contract and leases with Genuine Parts Company dba NAPA without additional City Council authorization and the Director of General Services and the Director of Aviation are authorized to expend such funds as appropriated by the Council in the City’s annual budget for the contract.

 

Section 3. That the Director of General Services and the Director of Aviation are hereby authorized to extend leases through April 30, 2015, with Genuine Parts Company for three storerooms at the following City facilities: 125 Paris, Kansas City, Missouri 64153, 5300 Municipal Drive, Kansas City, Missouri, 64120, and 1901 Brooklyn Avenue, Kansas City, Missouri 64127.

 

Section 4. That the Director of General Services and the Director of Aviation are hereby authorized to amend the leases, and exercise and execute the City’s two one year options to renew the lease(s) without additional City Council authorization.

 

___________________________________________

 

The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

 

___________________________________

Randall L. Landes

Director of Finance

 

Approved as to form and legality:

 

________________________________

James M. Brady

Assistant City Attorney