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Legislation #: 030316 Introduction Date: 3/13/2003
Type: Ordinance Effective Date: 4/6/2003
Sponsor: None
Title: Authorizing the Director of Information Technology to enter into a contract for 12 months for $7,974,707.00 with MAXIMUS, Inc., for system implementation and system integration services for the Enterprise Resource Planning Project, authorizing the Director of Information Technology to extend the contract for five years for an additional $3,313,073.00, estimating revenues in the KCMAC Series 2003C Fund in the amount of $7,284,507.00, and appropriating $7,284,507.00 for the Enterprise Resource Planning Project, transferring $7,284,507.00 from the Local Use Tax Fund and declaring the intent to reimburse the Local Use Tax Fund $7,284,507.00 and authorizing actions to automatically effectuate this intent.

Legislation History
DateMinutesDescription
3/13/2003

Prepare to Introduce

3/13/2003

Referred Finance and Audit Committee

3/19/2003

Do Pass as a Committee Substitute

3/20/2003

Assigned to Third Read Calendar

3/27/2003

Passed as Substituted


View Attachments
FileTypeSizeDescription
030316-Fact Sheet.pdf Fact Sheet 96K Fact Sheet
030316CS.pdf Authenticated 120K Authenticated
030316 Original.pdf Other 99K Original Ordinance

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COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 030316

 

Authorizing the Director of Information Technology to enter into a contract for 12 months for $7,974,707.00 with MAXIMUS, Inc., for system implementation and system integration services for the Enterprise Resource Planning Project, authorizing the Director of Information Technology to extend the contract for five years for an additional $3,313,073.00, estimating revenues in the KCMAC Series 2003C Fund in the amount of $7,284,507.00, and appropriating $7,284,507.00 for the Enterprise Resource Planning Project, transferring $7,284,507.00 from the Local Use Tax Fund and declaring the intent to reimburse the Local Use Tax Fund $7,284,507.00 and authorizing actions to automatically effectuate this intent.

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Director of Information Technology is hereby authorized to enter into an execute on behalf of the City, a $7,974,707.00 twelve month contract with MAXIMUS, Inc. for system implementation and system integration services related to the Enterprise Resource Planning Project from funds appropriated to the following accounts in the following amounts:

 

03-367-018-3020B Enterprise Resource Planning $ 7,284,507.00

03-100-018-3020B Enterprise Resource Planning 100,000.00

03-210-012-3020B Enterprise Resource Planning 147,391.00

03-209-012-3020B Enterprise Resource Planning 442,809.00

Total $ 7,974,707.00

 

The contract is approved in substantial form as that on file with the Director of Information Technology.

 

Section 2. That the revenue in the following account of the KCMAC Series 2003C is hereby estimated in the following amount:

 

03-367-012-9000 Proceeds from Sale of Bonds $7,284,507.00

 

Section 3. That the sum of $7,284,507.00 is hereby appropriated from the Unappropriated Fund Balance of the KCMAC Series 2003C Fund to the following account in the KCMAC Series 2003C Fund:

 

03-367-018-3020B Enterprise Resource Planning $7,284,507.00

 

Section 4. That subject to the appropriation of funds, the Director of Information Technology is hereby authorized to extend the contract for up to five additional years for system integration, help desk and remote services and therefore expend an amount not to exceed $1,826,548.00 in fiscal year 2004-05, $321,552.00 in fiscal year 2005-06, $451,660.00 in fiscal year 2006-07, $451,660.00 in fiscal year 2007-08 and $261,653.00 in fiscal year 2008-09.

 

Section 5. That the appropriation in the following account in the Local Use Tax Fund is hereby reduced by the following amount:


03-210-089-7702T Minor Bridge Repair $7,284,507.00

 

Section 6. That the sum of $7,284,507.00 is hereby appropriated from the Unappropriated Fund Balance of the Local Use Tax Fund to the following account in the Local Use Tax Fund:

 

03-210-012-9042B Transfer to KCMAC Series 2003C $7,284,507.00

 

Section 7. That the revenue in the following account of the KCMAC Series 2003C is hereby estimated in the following amount:

 

03-367-012-9219 Transfer from Local Use Tax $7,284,507.00

 

Section 8. That the sum of $7,284,507.00 is hereby appropriated from the Unappropriated Fund Balance of the KCMAC Series 2003C to the following account in said fund:

 

03-367-012-9018B Transfer to Local Use Tax Fund $7,284,507.00

 

Section 9. That, upon the receipt of the bond proceeds in Section 2 of this ordinance, the revenue in the following account of the Local Use Tax Fund is estimated in the following amount:

 

04-367-012-9328B Transfer from KCMAC Series 2003C $7,284,507.00

 

Section 10. That, upon the receipt of the bond proceeds estimated in Section 2 of this ordinance, the sum of $1,200,263.00 is hereby appropriated from the Unappropriated Fund Balance of the Local Use Tax Fund to the following account:

 

04-210-089-7702T Minor Bridge Repair $7,284,507.00

 

Section 11. That the Director of Finance is directed to reimburse the Local Use Tax Fund in the amount of $7,284,507.00 upon the receipt of the bond proceeds estimated in Section 2 of this ordinance.

 

_________________________________________________________________

 

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

____________________________________

Director of Finance

 

Approved as to form and legality:

 

___________________________________

Assistant City Attorney