COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 010231

Authorizing a $1,300,000.00 first amendment to the technical services contract with Apex Associates to provide detailed specifications and organizational process redesign required to effectively utilize the program/project management system.

WHEREAS, the City of Kansas City, Missouri, is committed to stewardship of public resources through proactive and effective program and project management; and

WHEREAS, the City contracted, through the Water Services, Aviation, Parks and Recreation and Public Works Departments with Apex Associates, a Kansas City firm, to perform Phase I, an assessment of the Citys current program and project management environment; and

WHEREAS, the assessment identified an entity-wide need for a comprehensive program and project management system; and

WHEREAS, Apex Associates has contracted with the City for Phase II of the project, providing detailed user requirements for the system; and

WHEREAS, the City has performed a cost/benefit analysis that justifies the system, and the Project Steering Committee has agreed to proceed with the system as a result of the cost/benefit analysis; and

WHEREAS, the Steering Committee has determined it is in the Citys best interest to acquire a fully functional program and project management system; NOW, THEREFORE,

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Director of Public Works is hereby authorized to enter into a $1,300,000.00 first amendment of the contract with Apex Associates for detailed specification and organizational process redesign. A copy of the contract amendment is on file in the office of the Director of Public Works and is incorporated herein by reference.

Section 2. That the sum of $325,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Infrastructure and Maintenance Fund to the following account in the Infrastructure and Maintenance Fund:

01-209-089-1005-B P/PM Design $325,000.00

Section 3. That the sum of $325,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Airports Fund to the following account in the Airports Fund:

01-821-062-1017-B P/PM Design $325,000.00

Section 4. That the sum of $325,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Water Fund to the following account in the Water Fund:

01-801-080-1115-B P/PM Design $325,000.00

Section 5. That the sum of $325,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Public Works Working Capital Fund to the following account in the Public Works Working Capital Fund:

01-714-089-1005-B P/PM Design $325,000.00

Section 6. That the Director of Public Works is hereby authorized to expend the sum of $1,300,000.00 from funds heretofore appropriated to Account Nos. 01-209-089-1005, 01-821-062-1017, 01-801-080-1115, and 01-714-089-1005.

Section 7. That the Director of Public Works is hereby designated as requisitioning authority for Account Nos. 01-821-062-1017 and 01-801-080-1115.

________________________________________________________

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

___________________________________

Director of Finance

Approved as to form and legality:

___________________________________

Assistant City Attorney