ORDINANCE NO. 180679

Authorizing a Lease with Hunt Midwest Real Estate Development, Inc., at 8250 N.E. Underground Drive, Kansas City, Missouri, as alternative space for the Kansas City Police Department evidence facility; reducing an appropriation in the Contingent Appropriation account of the General fund by $106,834.00; appropriating that amount of the Police Facilities account; and recognizing this ordinance as having an accelereated effective date.

WHEREAS, on August 23, 2018, a fire occurred at 5300 Municipal Avenue that caused fire and water damage to the building and its contents including the KCPD evidence room; and

WHEREAS, to minimize the property damage and to properly secure all KCPD evidence, the City immediately began remediation efforts with SERVPRO on August 23, 2018, and needs to relocate such evidence into another satisfactory leasehold space so that the remediation efforts may continue with all deliberate speed; and

WHEREAS, to immediately preserve property and evidence, and to minimize the possibility of additional damage to property, the City needs to immediately enter into a Lease to complete this remediation project and more adequately and safely secure such evidence into the future at an alternative location; and

WHEREAS, Hunt Midwest Real Estate Development, Inc. (“Landlord”) is willing to lease an initial space of approximately 61,900 square feet, as needed for the remediation, but reduce the number of square feet thereafter to approximately 30,000 square feet after six months, when the remediation is completed, for the remainder of the eight year initial term; NOW, THEREFORE,

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Assistant to Director-Business and Support as the designee for the Director of the Department of General Services (“Director”) is authorized to further negotiate and execute a Lease with Hunt Midwest Real Estate Development, Inc., for an eight year term effective immediately, at 8250 N.E. Underground Drive, Kansas City, Missouri, as alternative space to replace for the fire and water damaged evidence facility used by the Board of Police Commissioners of Kansas City, Missouri at 5300 Municipal Avenue.

Section 2. That the City Manager is authorized for the fiscal year commencing May 1, 2019, and each fiscal year thereafter that the City remains a party to the Lease, to allocate any costs under the Lease, from one or more of one or more sources, including the City wide allocation within the Capital Improvements Program administered by the Public Improvements Advisory Committee (“PIAC”); provided, however, any such allocation shall be limited by eligibility due to regulations applied to such funding sources.

Section 3.  That the appropriation in the following account in the General Fund is reduced by the following amount:

19-1000-179990-B   Contingent Appropriation  $106,834.00

Section 4.  That the following amount is appropriated from the Unappropriated Fund Balance of the General Fund to the following account in the General Fund:

19-1000-071719-B  Police Facilities  $106,834.00

Section 5. That the Director is authorized to amend the Lease within the initial eight year term without additional Council authorization provided that the aggregate rental expenditure for such entire term does not exceed $635,746.00.

Section 6. That this ordinance is recognized as an ordinance with an accelerated effective date as provided by Section 503(a)(3)(C) of the City Charter in that it appropriates money, and shall take effect in accordance with that section.

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I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

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Randall J. Landes

Director of Finance

Approved as to form and legality:

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Amelia McIntyre

Associate City Attorney