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Legislation #: 160850 Introduction Date: 11/3/2016
Type: Ordinance Effective Date: none
Sponsor: None
Title: Amending Chapter 2, Article IV of the Code of Ordinances, by enacting a new Section 2-115, “Open Meetings and Records,” which codifies the City’s open meetings and records policy and designates a sole custodian of records.

Legislation History
DateMinutesDescription
11/3/2016 Filed by the Clerk's office
11/3/2016 Referred to Finance and Governance Committee
11/9/2016 Do Pass
11/10/2016 Assigned to Third Read Calendar
12/1/2016 Passed

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160850.pdf Authenticated 99K Authenticated
fact sheet.docx Fact Sheet 30K fact sheet

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ORDINANCE NO. 160850

 

Amending Chapter 2, Article IV of the Code of Ordinances, by enacting a new Section 2-115, “Open Meetings and Records,” which codifies the City’s open meetings and records policy and designates a sole custodian of records.

 

WHEREAS, the City of Kansas City, Missouri desires to make the inspection of public records efficient and accessible; and

 

WHEREAS, the Missouri Sunshine Law, Chapter 610, RSMo, requires each public governmental body to appoint a custodian of its records and, upon request, make available the custodian's identity and location; and

 

WHEREAS, the City has examined its process of responding to records requests and determined that the appointment of a central custodian of records bolsters the City’s ongoing effort to ensure that public information is readily available; and

 

WHEREAS, the City desires to codify its open meetings and records policy and its custodian of records appointment; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That Chapter 2, Article IV of the Code of Ordinances of the City of Kansas City, Missouri, is hereby amended by enacting a new Section 2-115, “Open Meetings and Records,” to read as follows:

 

Sec. 2-115. Open Meetings and Records.

 

(a)    Terms to have same meanings as in Missouri Sunshine Law. For purposes of this section, the terms “closed record,” “public record,” and “public governmental body” shall have the same meaning as defined in the Missouri Sunshine Law, Chapter 610 of the Missouri Revised Statutes (“Missouri Sunshine Law”).

 

(b)   Policy. It is the policy of the City that the City’s public records, and the meetings, votes, actions and deliberations of the City’s public governmental bodies, are open to the public unless otherwise provided by law. All public records authorized to be closed under the Missouri Sunshine Law or any other law are closed records. Meetings, votes, actions and deliberations of the City’s public governmental bodies may be closed as authorized under the Missouri Sunshine Law or any other law.

 

(c)    Public Meetings. Unless otherwise approved by the City Manager or Mayor, in compliance with Missouri Sunshine Law requirements, all public governmental bodies shall give at least twenty-four hours’ notice (exclusive of weekends and holidays) of the time, date and place of each meeting, and its tentative agenda. All notices must be submitted to the City Clerk’s office as soon as feasible but not later than twenty-four hours prior to the meeting. The City Clerk will give the notice required.

 

(d)   City Communications director to be custodian of records. The city communications director shall be the sole custodian of the public records of the City, including all of its departments, offices, boards, commissions, committees, and other public governmental bodies of the City. The city communications director is not the custodian of records for any other political subdivision of the state or any separate corporation.

(e)    In no event shall this ordinance be construed to enlarge the City’s obligations with respect to public records requests beyond that which is required by state law.

 

_____________________________________________

 

Approved as to form and legality:

 

 

___________________________________

Cecilia Abbott

Assistant City Attorney