ORDINANCE NO. 030954

Amending Chapter 2, Code of Ordinances by repealing Section 2-1100, Sick leave, and enacting in lieu thereof one new section of like number and subject matter pertaining to sick leave.

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That Chapter 2, Code of Ordinances of the City of Kansas City, Missouri, is hereby amended by repealing Section 2-1100, Sick leave, and enacting in lieu thereof one new section, to read as follows:

Sec. 2-1100. Sick leave.

(a) Generally. Employees allocated to classes within the managerial, professional, supervisory or confidential group shall earn sick leave as follows:

(1) Amount. Each regular employee in the classified and unclassified service shall earn eight hours of sick leave with pay credit monthly. A regular employee appointed on or prior to the 15th day of the month shall receive sick leave credit beginning on the first day of that month; a regular employee appointed subsequent to the 15th day of the month shall receive sick leave credit beginning on the first day of the succeeding month. Employees who are compensated for at least 41 hours during a pay period will be credited the proportionate amount for the pay period.

(2) Use.

a. Sick leave with pay must be earned before it can be granted for absence from duty because of actual personal illness, noncompensable bodily injury or disease, or exposure to contagious disease, or to keep a doctor's or dentist's appointment. An employee may utilize up to 16 hours of his or her earned sick leave to take his or her spouse, domestic partner who is registered in the domestic partner registry maintained by the City Clerk, children, or domestic partners children to a doctor or hospital for medical treatment. Reporting and documenting requirements of this section shall be followed with respect to such leave.

b. When a field employee finds it necessary to be absent for any of the reasons specified in this subsection, he shall cause the facts to be reported to his department head or division head 30 minutes prior to the regular time for reporting to work. All other employees shall notify their department head or division head within one hour after their starting time on the first working day of absence. Sick leave shall not be granted unless such report has been made.

c. An employee must keep his department head informed of his condition if the absence is of more than three days' duration. An employee may be required

to submit a medical certificate or other documentation for any absence.

d. Failure to fulfill these requirements may result in a denial of sick leave.

e. No refund of vacation time shall be allowed for illness incurred while on vacation leave.

(3) Accrual. Sick leave may be accrued with pay credit up to a limit of 2,575 hours. Employees who currently have more than 2,575 hours of accrued sick leave may continue to accrue sick leave unless their sick leave utilization causes them to fall below 2,575 hours, in which case the 2,575-hour cap will then apply.

(4) Conversion of unused leave. The conversion of unused sick leave shall be credited as follows: Employees may, upon separation from the service, providing such employees have at least six months of continuous service, convert accrued sick leave credit at the ratio of four hours of sick leave credit to one hour of vacation leave credit. Employees with at least 25 years of creditable service, or who are eligible and elect to retire upon obtaining the total of age and years of creditable service equal to or exceeding 80, or who retire with a normal retirement, or early retirement at age 60 or thereafter, or with line-of-duty disability pension, or who die while active employees, shall convert sick leave credit at the ratio of two hours of sick leave credit to one hour of vacation leave credit.

(b) Local 500--AFSCME. Employees allocated to classes covered under the provisions of the work agreement between the city and Local 500--American Federation of State, County and Municipal Employees shall receive sick leave under the provisions of the work agreement in effect.

(c) Local 42--IAFF. Employees allocated to classes covered under the provisions of the work agreement between the city and Local 42--International Association of Fire Fighters shall receive sick leave under the provisions of the work agreement in effect.

(d) The City Manager shall have such sick leave credit as set forth in any employment agreement between himself and the City.

(e) Recording. All absences on sick leave must be recorded in units of not less than one-half hour on the payroll time sheet or daily payroll record card by use of the symbol "SL" to indicate absence of a full day or shift, or "SL" followed by a figure to indicate the number of hours of absence of account of sickness. Each department shall maintain a sick leave record for each employee.

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Approved as to form and legality:

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Assistant City Attorney