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Legislation #: 090486 Introduction Date: 6/4/2009
Type: Ordinance Effective Date: 6/28/2009
Sponsor: None
Title: Stating the intent of the Council to use a Master Equipment Lease/Purchase for the acquisition of a fuel management system; estimating and appropriating $1,050,000.00 in the City’s Equipment Lease Acquisition Fund; stating the intent of the Council to reimburse itself expenditures; and designating requisition authority.

Legislation History
DateMinutesDescription
6/3/2009 Filed by the Clerk's office
6/4/2009 Referred to Finance and Audit Committee
6/10/2009 Hold On Agenda (6/17/2009)
6/17/2009 Advance and Do Pass, Debate
6/18/2009 Passed

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090486.pdf Authenticated 90K AUTHENTICATED
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FUELMASTER FACTSHEET 6.2.2009.xls Fact Sheet 46K Fact Sheet

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ORDINANCE NO. 090486

 

Stating the intent of the Council to use a Master Equipment Lease/Purchase for the acquisition of a fuel management system; estimating and appropriating $1,050,000.00 in the Citys Equipment Lease Acquisition Fund; stating the intent of the Council to reimburse itself expenditures; and designating requisition authority.

 

WHEREAS, Ordinance No. 081181, passed December 18, 2008, authorized the City to begin work on purchasing a fuel management system for up to $1 million to better manage the Citys fleet and better manage fuel consumption in the City fleet as a whole; and

 

WHEREAS, the cost for all City vehicles including Police and MAST ambulance is now estimated at $1,043,787.00 to purchase and install the necessary hardware and software; and

 

WHEREAS, sufficient debt service for this project was included in the FY 2009-10 budget; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the City Council of Kansas City states its intent to issue tax exempt bonds or use a Master Equipment Lease/Purchase Agreement to pursue funding for a fuel management system with debt service to be paid from General Fund resources in FY 2009-10 and subsequent budgets for this project.

Section 2. That the revenue in the following account of Fund No. 3230, the Equipment Capital Lease Acquisition Fund, is hereby estimated in the following amount: 

 AL-3230-120000-583000 Reimbursement from Bank or Lease Co. $1,050,000.00

Section 3. That the sum of $1,050,000.00 is hereby appropriated from the Unappropriated Fund Balance of Fund No. 3230, the Equipment Lease Capital Acquisition Fund, to the following account:

AL-3230-071920-E Fleet Fuel Management System $1,050,000.00

Section 4. That the Director of General Services is hereby designated as requisitioning authority for Account No. AL-3230-071920.

Section 5. That the City expects to make capital expenditures in connection with the acquisition, and installation of a fuel management system for all City vehicles and hereby declares its official intent to reimburse itself for certain expenditures made within 60 days prior to or on and after the date of this ordinance with the proceeds of bonds, notes or a lease purchase agreement. The maximum principal amount of obligations expected to be financed for the project is $1,050,000.00. This constitutes a declaration of official intent under Treasury Regulation 1.150-2.

_____________________________________________

 

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

 

___________________________________

Jeffrey A. Yates

Director of Finance

 

Approved as to form and legality:

 

 

___________________________________

Heather A. Brown

Assistant City Attorney