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Legislation #: 031252 Introduction Date: 11/13/2003
Type: Ordinance Effective Date: none
Sponsor: None
Title: Amending Chapter 2, Code of Ordinances, by repealing Sections 2-977, 2-978, 2-979, 2-980, 2-981, and 2-982, and enacting in lieu thereof five new Sections 2-977, 2-978, 2-979, 2-980, and 2-981, which restructures the employee suggestion and recognition program.

Legislation History
DateMinutesDescription
11/12/2003

Prepare to Introduce

11/13/2003

Referred Budget and Audit Committee

11/18/2003

Advance and Do Pass as Second Committee Substitute

11/20/2003

Passed As Second Substitute


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SECOND COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 031252

 

Amending Chapter 2, Code of Ordinances, by repealing Sections 2-977, 2-978, 2-979, 2-980, 2-981, and 2-982, and enacting in lieu thereof five new Sections 2-977, 2-978, 2-979, 2-980, and 2-981, which restructures the employee suggestion and recognition program.

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That Chapter 2, Code of Ordinances of the City of Kansas City, Missouri, is hereby amended by repealing Sections 2-977, 2-978, 2-979, 2-980, 2-981, and 2-982, and enacting in lieu thereof the following sections, to read as follows:

Sec. 2-977. Employee Suggestion and Recognition Program-Purpose; general structure.

 

(a) Purpose. There is hereby created an employee suggestion and recognition program, the purpose of which shall be to encourage and reward employees for offering suggestions intended to increase efficiency or production, to improve service to the public, to reduce operating costs, to increase receipts, to improve working conditions, to reduce accidents, or to generally improve operations in the various departments of the city.

 

(b) Required statement. Any employee submitting a suggestion must sign his or her full name to the following statement, which shall be a part of any suggestion form approved by the steering committee:

"I hereby grant to the City of Kansas City or any department thereof an exclusive right to use this suggestion or any modification thereof, whether or not I receive an award, and I hereby agree that such use by the City or any of its departments shall not give rise to any claim of any nature against the City of Kansas City or any of its departments, on the part of myself, my heirs, or my assigns. At all times, including if I am no longer employed by the City of Kansas City, I understand that I will retain my rights of ownership to the intellectual property but grant the City shop rights to it. I acknowledge that I fully understand the contents of this statement."

 

Sec. 2-978. Steering committee.

 

The City Manager shall create and make appointments to an Employee Suggestion Review Committee that shall approve suggestions and awards, except that all designated union representation will be made by the respective union.

 

Sec. 2-979. Eligible employees.

 

(a) All employees of the city shall be eligible to participate in the Employee Suggestion Program except members of the Employee Suggestion Review Committee, the program manager, members of the unclassified service (not to include administrative secretaries), direct reports to the City Manager and elected officials and their staff. All part-time employees, seasonal employees,


interns, and retirees also shall be eligible to participate.

 

(b) Groups of employees may submit a joint suggestion, subject to the same provisions as any suggestion made by an individual employee.


Sec. 2-980. Awards.

 

The Employee Suggestion Review Committee is hereby authorized and empowered to grant awards to employees who meet criteria as established by the Review Committee.

The Review Committee shall make awards as follows:

(a) Monetary awards. The Review Committee shall award a sum of ten percent of the projected annual tangible financial benefit to the City, net of implementation costs amortized for over a period of the projected life of the suggestion. All awards shall be considered a one-time addition of employees compensation and subject to all compensation regulations except that they shall not be considered in calculating pension deductions.

(1) Any award made by the Review Committee shall not exceed $10,000.00 for any one individual, even if said individual is included in a group award, or $25,000.00 for any one group of employees for each suggestion approved by the steering committee. Monetary awards made for a suggestion submitted as outlined in Sec. 2-979(b) shall be divided equally amongst all named on the joint suggestion.

 

(2) One half of the award will be granted at the time of approval.

 

(3) The remainder of the award will be granted six months after the date of approval by the Employee Suggestion Review Committee. The amount may only be revised upward if the City Managers Office determines that the projection determined as outlined in Sec. 2-980(a) is underestimated.

 

(b) Non-monetary awards. The Review Committee shall grant non-monetary awards to employees who make suggestions that are approved by the Review Committee that result in any intangible benefit to the Cityincluding but not limited to increased citizen satisfaction or service, increased employee productivity, increased safety, and/or increased employee moralebut do not result in a tangible financial benefit to the City.

 

Sec. 2-981. Departmental suggestion programs.

 

(1) Departments are encouraged to establish internal suggestion programs.

 

(2) A suggestion may be submitted to a departmental suggestion program or the Employee Suggestion Program, or both.

 

(3) Any suggestion approved by a departmental suggestion program shall be awarded by the Employee Suggestion Review Committee as outlined in 2-980(a) and 2-980(b).

 

_____________________________________________

 

Approved as to form and legality:

 

 

___________________________________

Lana K. Torczon

Assistant City Attorney