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Legislation #: 090458 Introduction Date: 5/28/2009
Type: Ordinance Effective Date: 6/5/2009
Sponsor: None
Title: Authorizing the Director of Public Works to enter into and execute an amendment to the Fiscal Year 2008-2009 contract with Custom Lighting Services, LLC. in an amount not to exceed $800,000.00; authorizing a $4,250,000.00 one-year agreement renewal for Fiscal Year 2009-10 with Custom Lighting Services, LLC, for streetlight repair and maintenance in all Council Districts; estimating and appropriating revenue in the amount of $500,000.00 in the Motor Fuel Tax Fund; authorizing the Director of Public Works to expend $4,250,000.00 for the project; authorizing the Director of Public Works to execute change orders; and recognizing an emergency.

Legislation History
DateMinutesDescription
5/27/2009 Filed by the Clerk's office
5/28/2009 Referred to Transportation and Infrastructure Committee
6/4/2009 Advance and Do Pass, Debate
6/4/2009 Passed

View Attachments
FileTypeSizeDescription
090458.pdf Authenticated 134K AUTHENTICATED
090458.doc Docket Memo 31K Docket Memo
Approp___Admin-_streetlight_contract_Fy2010(1).xls Advertise Notice 328K Admin Worksheet
Fiscal_Note_CLS_renewal_09-10(1).xls Fiscal Note 41K Fiscal Note
Fact_Sheet_CLS_renewal_09-10(1).xls Fact Sheet 51K Fact Sheet

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ORDINANCE NO. 090458

 

Authorizing the Director of Public Works to enter into and execute an amendment to the Fiscal Year 2008-2009 contract with Custom Lighting Services, LLC. in an amount not to exceed $800,000.00; authorizing a $4,250,000.00 one-year agreement renewal for Fiscal Year 2009-10 with Custom Lighting Services, LLC, for streetlight repair and maintenance in all Council Districts; estimating and appropriating revenue in the amount of $500,000.00 in the Motor Fuel Tax Fund; authorizing the Director of Public Works to expend $4,250,000.00 for the project; authorizing the Director of Public Works to execute change orders; and recognizing an emergency.

 

WHEREAS, Ordinance No. 070455 authorized the City to enter into a one-year contract with four one-year renewals to provide street light repair and maintenance services for fiscal year 2007-08; and

 

WHEREAS, Ordinance No. 080356 authorized City to enter into the first of its four renewals to provide street light repair and maintenance services for fiscal year 2008-09; and

 

WHEREAS, City experienced extensive cable theft from the street lighting system in fiscal year 2008-09, requiring it to incur additional costs to replace a large quantity of stolen wiring, and also experienced additional costs due to repair and replacement of special lighting equipment in areas such as parkways and special business districts, none of which were funded by Ordinance No. 080356; and

 

WHEREAS, this ordinance is required for purposes of meeting Citys obligations under the existing contract and authorizing the Director of Public Works to execute the second of the Citys four renewals for the purpose of providing street light repair and maintenance for fiscal year 2009-10; and

WHEREAS, street light repair and maintenance is a vital City function in that it provides security and safety for Citys residents; and

 

WHEREAS, it is necessary that this ordinance be authorized so that City is prepared to continue responding to outages, malfunctions, pole knock-downs and other safety issues without any interruption or delay; NOW, THEREFORE,

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Director of Public Works is authorized to enter into and execute, on behalf of City, an amendment to the 2008-09 contract with Custom Lighting Services, LLC as authorized by Ordinance No. 080356 by up to $800,000.00, for a maximum total of $4,820,995.00, and to expend said sum for the purposes set forth therein.

 

Section 2. That the Director of Public Works is hereby authorized to enter into and execute, on behalf of City, a $4,250,000.00 one-year renewal of the contract with Custom Lighting Services, LLC, for streetlight repair and maintenance in all Council Districts for Project No. 89007549, covering the period of May 1, 2009 through April 30, 2010.

Section 3. That the revenue in the following account of the Motor Fuel Tax Fund is hereby estimated in the following amount:

 

10-2060-891950-485450 Reimbursable Services $ 500,000.00

 

Section 4. That the sum of $500,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Motor Fuel Tax Fund to the following account:

 

10-2060-891950-B Reimbursable Services $ 500,000.00

Section 5. That the Director of Public Works is hereby authorized to expend the sum of $4,250,000.00 from funds previously and heretofore appropriated to the following accounts:

 

10-2060-892200-B Street Lighting $3,750,000.00

10-2060-891950-B Reimbursable Services 500,000.00

$4,250,000.00

Section 6. That the Director of Public Works is hereby authorized to execute change orders to the contract to provide for additional incidental and related street lighting, to respond to requests from other departments subject to the limitation of appropriated funds and the City Managers approval, and to charge these costs to the appropriate account.

  Section 7. That this ordinance, appropriating money and relating to the design, repair, maintenance or construction of a public improvement, is recognized as an emergency measure within the provisions of Section 503 of the City Charter and shall take effect in accordance with that section.

_____________________________________________

 

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

___________________________________

Jeffrey A. Yates Director of Finance

 

Approved as to form and legality:

 

___________________________________

Brian T. Rabineau

Assistant City Attorney