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Legislation #: 001658 Introduction Date: 12/14/2000
Type: Ordinance Effective Date: 1/14/2001
Sponsor: None
Title: Authorizing the Director of Information Technology to acquire Microsoft desktop software licenses for all City workstations through a three-year enterprise licensing agreement through Microsoft reseller SoftChoice, contingent upon appropriations, for a three-year total of $2,708,130.00, and authorizing the Director of Information Technology to renew the agreement for an additional one year term at a cost of $977,934.75 plus $395.93 for each true-up license, contingent upon appropriations; to acquire six servers through World Wide Technology, Inc. for $12,000.00 to support the enterprise licensing program; to acquire licenses for the server software from SoftChoice for a three-year total of $27,498.00; and to authorize expenditure of no more than $30,000.00 per year over a three-year period for technical support with a vendor to be determined; estimating revenue in the amount of $803,424.00; and appropriating from the Unappropriated Fund Balance $803,424.00, to pay the first year cost of the agreements.

Legislation History
DateMinutesDescription
12/14/2000

Prepare to Introduce

12/14/2000

Referred Finance and Audit Committee

1/3/2001

Advance and Do Pass as a Committee Substitute

1/4/2001

Passed as Substituted


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COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 001658

 

Authorizing the Director of Information Technology to acquire Microsoft desktop software licenses for all City workstations through a three-year enterprise licensing agreement through Microsoft reseller SoftChoice, contingent upon appropriations, for a three-year total of $2,708,130.00, and authorizing the Director of Information Technology to renew the agreement for an additional one year term at a cost of $977,934.75 plus $395.93 for each true-up license, contingent upon appropriations; to acquire six servers through World Wide Technology, Inc. for $12,000.00 to support the enterprise licensing program; to acquire licenses for the server software from SoftChoice for a three-year total of $27,498.00; and to authorize expenditure of no more than $30,000.00 per year over a three-year period for technical support with a vendor to be determined; estimating revenue in the amount of $803,424.00; and appropriating from the Unappropriated Fund Balance $803,424.00, to pay the first year cost of the agreements.

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That an Agreement with SoftChoice to provide enterprise licensing for Microsoft desktop software for a three-year period, contingent on appropriations, for a three-year cost of $2,708,130.00, with the option for an additional one-year term to be exercised through the director of information technology, at a cost of $977,934.75 plus $395.93 for each true-up license, contingent on appropriations, and to secure licenses for six SMS servers to support this program at a three-year cost of $27,498.00, is approved in a form substantially as Exhibit A, the SoftChoice Software Acquisition Contract, Project No. RFP 00IT06DS, attached to this ordinance.

 

Section 2. That the Director of Information Technology is authorized to purchase six SMS servers from World Wide Technology through the State of Missouri, Office of Administration, Division of Purchasing and Materials Management contract with World Wide Technology, identified as State Contract C200100001 dated October 1, 2000 through September 30, 2001, for an amount not to exceed $12,000.00.

 

Section 3. That the Director of Information Technology is authorized to secure technical support services for the enterprise licensing program for up to three years at an annual cost not to exceed $30,000.00, contingent upon appropriations, from one or more vendors selected by the director of information technology.

 

Section 4. That revenue in the following account of the Information Technology Working Capital Fund is re-estimated in the following additional amount:

 

01-715-018-8640 Reimb-Enterprise License $803,424.00

 

Section 5. That the sum of $803,424.00 is hereby appropriated from the Unappropriated Fund Balance of the Information Technology Working Capital Fund to the following account for the first year obligations incurred by this ordinance:

01-715-018-3010-B Enterprise Licensing $803,424.00

 

__________________________________________________________________

 

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

 

____________________________________

Director of Finance

 

Approved as to form and legality:

 

 

 

___________________________________

Assistant City Attorney