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ORDINANCE NO. 020083
Amending Chapter 2, Code
of Ordinances, by repealing Section 2-1060, Combined charities campaign policy,
and enacting in lieu thereof one new section of like number and subject matter.
WHEREAS, the City
encourages its employees to make charitable contributions and to aid in this it
provides payroll deductions and allows employee participation in an annual
charitable campaign; and
currently only federations may participate in the annual campaign, and the City
would like to open the campaign to individual charities that are closely
associated with the City or with a City labor union and which carry out a City
function, and would like to allow contributions to the City and its funds; NOW,
BE IT ORDAINED BY
THE COUNCIL OF KANSAS CITY:
Section 1. That
Chapter 2, Code of Ordinances of the City of Kansas City, Missouri, is hereby
amended by repealing Section 2-1060, Combined charities campaign policy, and
enacting in lieu thereof one new section of like number and subject matter, to
read as follows:
Sec. 2-1060. Combined
charities campaign policy.
The City will hold an annual Combined Charities Campaign during which eligible
charitable organizations will be allowed to solicit City employees for
contributions. Employees will be allowed to make direct contributions, or to
pledge contributions to be deducted from employee paychecks.
To be eligible to participate in the Kansas City, Missouri Combined Charities
Campaign as a federation or fund, a charitable organization must be an umbrella
organization, it must fund at least ten member organizations and must
not provide more than 10% of its revenues to any one charity, it must provide
substantial services in the Kansas City metropolitan area, and the
federation/fund and all of its member organizations must meet the following
(1) The organization must be
organized and registered for charitable purposes under all applicable Missouri
(2) The organization must be exempt
from taxation under Section 501(c)(3) or Section 170(c)(1) or (2) of the
Internal Revenue Code and must have held that exempt status for a period of not
less than two years prior to the campaign.
(3) The organization and its
affiliated agencies shall have written policies of non-discrimination and shall
comply with all laws and regulations regarding non-discrimination and equal
opportunity with respect to clients, officers, employees, and volunteers.
(4) The organization must not be a
private foundation nor be organized solely to participate in this campaign.
(5) The organization must be
governed by a volunteer board of directors serving without compensation.
(6) The organization must not
contribute funds collected from the Kansas City, Missouri Combined Charities
Campaign to any political advocacy group.
(7) The organization must ensure
that its promotional activities and printed materials are based upon actual
program operations and are truthful, non-deceptive, and include all material
facts relative to its cause.
(8) The organization must ensure that its
publicity and promotional activities protect against unauthorized use of its
(9) The organization must provide
its most recent IRS Form 990. If total funds raised in the preceding year equal
or exceed $100,000.00., the organization must also provide its most recent
financial audit by an independent certified public accountant
The CEO or
director of the organization applying to participate as a federation or fund
must certify that the federation/fund and its member organizations meet the
applicable criteria. The federation/fund s
administrative fund raising expenses shall not exceed 25% of total support and
revenue, unless a reasonable explanation is given and a plan for reducing the
percentage to less than 25% over three years is included with the organization
s application to participate in the
Administration. Periodically the City will seek proposals from
qualified federations/funds and the federation/fund that submits the best proposal
will be chosen to administer the campaign for a set period. Factors to be used
to determine the best proposal shall include experience of the federation/fund
in administering campaigns, the proposed administrative cost percentages, the
federation/fund s ability to distribute contributions including continuing payroll
deductions, the federation/fund s
experience with health and human service charities, and the federation/fund
s presence in and familiarity with the needs
of the Kansas City community. The proposals must provide for the following
federation/fund must prepare and distribute a donor choice card which allows
employees to choose for donation any qualified federation/fund or any of its
member agencies. Each employee will be required to designate either a
federation/fund or one of its member organizations to receive that employee s contributions.
federation/fund will receive all contributions from the City and will
distribute the funds to the designated agency.
federation/fund may withhold a percentage of the contributions to charities
that are not members of its umbrella group for its administrative costs in
distributing contributions to those charities, or for other administrative
costs that are directly related to the participation in the campaign of these
non-member charities. The federation/fund may withhold a percentage of the
contributions distributed to its member charities in accordance with its
agreements with those charities. The administrative costs that justify the
percentage proposed to be withheld must be detailed in the proposal.
federation/fund will not be required to solicit contributions on behalf of
charities that are not members of its umbrella group, but the federation/fund
must allow equal opportunity for other qualified federations/funds to
participate in any rallies or other presentations for City employees.
federation/fund must show that it is governed by Kansas City metropolitan area
citizens and has substantial procedures to ensure its credibility with City
The City Manager or his or her designee will solicit proposals and select the
federation/fund that will administer the campaign. The City Manager may
promulgate rules and regulations necessary to the effective administration of
A City employee may designate any of the participating federations or any of
the federations member agencies to receive the employee s contribution. Additionally, the following organizations may
participate in the campaign and be designated to receive contributions through
(1) The City.
Contributions to the City may be designated to go to a particular City fund or
charitable agency that meets the criteria in (b)1-9 above and which is closely
associated with the City and which carries out a City function.
(3) Each labor
union that represents City employees may designate one charitable agency that
meets the criteria in (b)1-9 above and which is closely associated with the
labor union to participate in each year s campaign.
as to form and legality: