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Legislation #: 180827 Introduction Date: 10/18/2018
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the Manager of Procurement Services to execute a Facility Repair and Maintenance contract with Kone, Inc., for elevator and escalator maintenance and services in an amount not to exceed $1,500,000.00; authorizing the Manager of Procurement Services to enter into an eleven (11) year contract where six (6) years are with the original contract and an option to exercise five (5) additional one-year renewal options all subject to the appropriation of funds; and recognizing this ordinance as having an accelerated effective date.

Legislation History
DateMinutesDescription
10/18/2018 Filed by the Clerk's office
10/18/2018 Referred to Finance and Governance Committee
10/24/2018 Advance and Do Pass as a Committee Substitute, Debate
10/25/2018 Passed as Substituted

View Attachments
FileTypeSizeDescription
Contracts 0K Project Manual on file in the City Clerks Office
180827.pdf Authenticated 79K Authentication
EV2516 Fiscal Note 10082018.xls Fiscal Note 61K fiscal note
EV2516 Fact Sheet 10122018.xlsx Fact Sheet 22K fact sheet

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COMMITTEE SUBSTITUE FOR ORDINANCE NO. 180827

 

Authorizing the Manager of Procurement Services to execute a Facility Repair and Maintenance contract with Kone, Inc., for elevator and escalator maintenance and services in an amount not to exceed $1,500,000.00; authorizing the Manager of Procurement Services to enter into an eleven (11) year contract where six (6) years are with the original contract and an option to exercise five (5) additional one-year renewal options all subject to the appropriation of funds; and recognizing this ordinance as having an accelerated effective date.

 

WHEREAS, the City acted as the lead public agency on behalf of U.S. Communities, a national purchasing cooperative of public agencies to solicit a contract for elevator and escalator maintenance services; and

 

WHEREAS, the City solicited proposals on behalf of U.S. Communities and selected Kone, Inc., to provide elevator and escalator maintenance and services for the City and U.S. Communities members; and

 

WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts for services that may exceed $1,000,000.00 or will be for a term of more than 6 years; and

 

WHEREAS, it is estimated the City will spend over $1,000,000.00 per year for elevator and escalator maintenance and services; and

 

WHEREAS, the City as the Lead Public Agency for U.S. Communities will administer the contract on behalf of U.S. Communities; and

 

WHEREAS, the City, as the Lead Public Agency, will receive an administrative fee of 5% of 3% of all purchases made by Public Agencies off of the U.S. Communities Contract; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Manager of Procurement Services is hereby authorized to execute a six (6) year with five (1) one-year renewal options facility repair and maintenance contract with Kone, Inc., for Contract No. EV2516 for elevator and escalator maintenance and services in an amount not to exceed $1,500,000.00 per year subject to the appropriation of funds. A copy of the facility maintenance and repair contract is on file in the Procurement Services Division.  

Section 2. That the Manager of Procurement Services is hereby authorized to amend the contract and, subject to the appropriation of funds, exercise up to five (5) one-year renewal options of the contract without additional City Council authorization.

 

Section 3. That this ordinance, relating to the design, repair, maintenance or construction of a public improvement, is recognized as an ordinance with an accelerated effective date as provided by 503(a)(3)(D) of the City Charter and shall take effect in accordance with Section 503, City Charter.

 

___________________________________________

 

The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

 

___________________________________

Randall J. Landes

Director of Finance

 

Approved as to form and legality:

 

________________________________

Nelson Munoz

Assistant City Attorney