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Last Published: 9/7/2010 3:32:17 PM
Upon Roll Call the following members were present:

Repealing Section 2-1466, Code of Ordinances, entitled “Missouri statewide court automation program surcharge” reflecting the City’s withdrawal from its attempt to utilize the Office of State Courts Administrator to provide a modern management system to the municipal court; and authorizing termination of the Intergovernmental Agreement between the Office of State Courts Administrator, the Kansas City Municipal Division of the Circuit Court and the City of Kansas City, Missouri, dated April 30, 2006. 

This item is related to Ordinance Nos. 100408 and 100409. This item was held for three weeks to give council time to communicate with state officials about the financial impact the ordinance would have on the Office of the State Court Administrator. According to John Franklin, City Manager's Office, the state lobbyist had not been informed about the repealing of an agreement set in place during 2006. Mr. Franklin explained that the City had entered into an agreement with the State Court Administrator's Office to create and implement a system for use by the City of Kansas City Municipal Court Division. To date the system has not been created. An estimate of the year 2014 was suggested as having a prototype ready for testing. The staff recommended going with REJIS because the company was already using a system that would work for the Police Department and Municipal Court. Councilwoman Hermann recommended holding this item in order to give council members a chance to speak with all parties affected by the ordinance.

Authorizing the Director of Finance to accept the proposal of Banc of America Public Capital Corporation for the acquisition of computer hardware and software equipment to be used by the Information Technology Department under a Master Equipment Lease/Purchase Agreement in an approximate principal amount not to exceed $3,128,485.00; estimating and appropriating $3,128,485.00 in lease proceeds; authorizing the execution of any and all documents and agreements necessary for the financing; declaring the intent of the City to reimburse itself from the lease purchase proceeds for certain expenditures; authorizing the Director of Finance to close project accounts upon project completion; and designating requisitioning authorities.

This ordinance is related to Ordinance Nos. 100404 and 100409. Lorna Kindred, Finance/Treasury, talked about the financial end of the project. The ordinance called for a 5-year lease agreement with 1 draw on the funds. A portion of the funds would be used to lease the system and part would go towards paying debt service. Currently, Municipal Court collections a $5.00 technology fee. That fee would be applied to the debt service. There was also no anticipation of increasing fees.
Ayes: 4 - Hermann, Marcason, Sanders Brooks, Sharp
Nays: 0

Authorizing the Director of Information Technology to negotiate on behalf of the City of Kansas City, Missouri, a contract with the Regional Justice Information Services and the Board of Police Commissioners to provide implementation and conversion services for the replacement of the existing court management system.

John Franklin, City Manager's Office, explained that this ordinance would give the city the ability to enter into negotiations with REJIS (Regional Justice Information Services) for the replacement of the existing court management system. Councilman Sharp questioned the wording of the ordinance. According to the ordinance, there would be execution of an agreement and not negotiations taking place. Several changes were made to the document before it would be voted on. Ivan Drinks, Director of Information Technology, also testified before the committee on the advantages of having this system. He explained that the system being sought could do the same functions of several different systems combined, thus saving resources for the city. If the system is acquired, it would be eleven months until implementation of the system. Rick Brisbane, Police Department, also testified on this ordinance. City staff and representatives from the Police Department had been in negotiations with REJIS with the intention of using their system for Municipal Court. He talked about some of the benefits the Police Department will have with the use of the system. Data information would be made available quicker and could be shared on a statewide level rather than just regional. Mr. Franklin talked about the selection of this company because they already had the technology in place and had been using it for years. REJIS representative Dave Pelofsky talked about the system and why he thought that it would be of benefit for the Police Department and Municipal Court. Since the system was being used at the state level it would not take much modification to make it compatible for what Kansas City government was looking for.
Ayes: 4 - Hermann, Marcason, Sanders Brooks, Sharp
Nays: 0
 There may be general discussion(s) on current Finance and Audit Committee issues. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; (4) sealed bids or proposals, pursuant to subsection 12; and/or (5) negotiations with employee groups, pursuant to subsection 9.