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Last Published: 7/19/2019 9:48:03 AM
KANSAS CITY COUNCIL RECORD
 
Upon Roll Call the following members were present:
Present:4 - SCOTT WAGNER, JOLIE JUSTUS, LEE BARNES JR., KEVIN MCMANUS
 

190439
Estimating and appropriating a $29,750.00 cost-reimbursement grant from National Center for State Courts to conduct a public engagement pilot project with the Kansas City Municipal Court; designating requisitioning authority and recognizing an accelerated effective date.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, DEBATE"
Megan Phannenstiel and Benita Jones, Municipal Court, Presented information on this ordinance. The Kansas City Municipal Court was only one of six courts in the nation chosen to participate in the National Center for State Courts (NCSC) 18-month Public Engagement Pilot Project (PEPP). The program is designed to engage the community while also advancing understanding of how courts can best involve the public, to overcome social inequities and bias. Also to identify proven ways to build trust court, community trust and to build a toolkit that will be available nationwide for other courts to follow. This honor includes a cost-reimbursement grant from the NCSC and Municipal Court is providing matching funds. This project is consistent with the goals and mission of the Kansas City Municipal Court which is the largest municipal court in Missouri. Also the municipal level is where a large number of citizens experience the judicial system. Their municipal court experience can shape their impression of the entire justice system as well as their impression of overall city government operations.
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0

190462
Authorizing the Director of Finance to enter into a contract with Allen, Gibbs & Houlik, L.C., to perform the annual independent audit of the City’s books and records for the fiscal year ending April 30, 2019, and other audit services; to perform audit and tax services for various component units; authorizing expenditures up to $615,000.00; and authorizing four one-year renewals without further Council approval, subject to annual appropriation.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, DEBATE"
Cedric Rowan, General Services, presented information on this ordinance. Section 836 of the City Charter requires an independent certified audit of the City's books and records be made annually by certified public accountants, experienced and qualified in municipal and governmental auditing. The City's prior agreement for audit services expired with the completion of the FY2017-18 audit since all options to renew had been exercised. The Government Finance Officers Association recommends that governments undertake a full-scale competitive process for the selection of independent auditors at the end of the term of each audit contract. Therefore, the Finance Department issued a Request for Proposals (RFP) in 2019 for an independent financial audit firm.
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0

190466
Authorizing the Manager of Procurement Services to execute a $350,000.00 contract with the County of Vernon, Missouri and its Sheriff to house City inmates and detainees; and authorizing the Manager of Procurement Services to amend and extend the contract with such additional funds that are appropriated for such purpose.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, DEBATE"
Donna Maize, Finance, Jason Mozier and Eric Terry, County of Vernon, Missouri, presented information on this ordinance. This ordinance authorizes the manager of Procurement Services to execute a $350,000.00 contract with the County of Vernon, Missouri, and its Sheriff to house city inmates and detainees. There is a digital copy of this presentation on file in the city clerks office.
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0

190331
Calling an election on ______________, 2019, for the purpose of submitting to the voters of Kansas City a question presented by a committee of petitioners through an initiative petition enacting two sales taxes totaling five-eighths cent for 25 years each for the construction of a transit system, including light rail, electric buses, and an aerial gondola system; enacting the sales tax ordinance contingent upon voter approval; directing the City Clerk to notify the responsible election authorities on or before ____________, 2019; and recognizing this ordinance as having an accelerated effective date because it calls an election.


FINANCE AND GOVERNANCE COMMITTEE recommends "HOLD ON AGENDA (6/26/2019)"
Cecilia Abbott, Law Department, Jason Waldron, Public Works, and Scott Huizenga, Finance Department, presented information on this ordinance. This ordinance calls for an election. The purpose of the election is submitting to the voters of Kansas City a question presented by a committee of petitioners. Through an initiative petition enacting two sales taxes totaling five-eighths cent for 25 years each for the construction of a transit system, including light rail, electric buses, and an aerial gondola system.
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0
 
 1. The City Auditor will present the City Auditor's Office 2019 Annual Report.
 
 Doug Jones, City Auditor, presented the Annual Report. The City Auditor's Office promotes government accountability, transparency, and improved city operations through independent evaluations of city departments and programs. The Auditor's Office released five audits in the fiscal year 2019, two less than the specified goal. The examinations recommended ways the city could avoid $5 million in costs. The reviews also identified ways the city could improve the delivery of services to the public and employees, and ensure appropriate controls are in place to manage or protect $183 million in public assets. The audits examined the following issues: the adequacy of water services' controls over storeroom inventories, whether contract selection practices previously recommended by the City Auditor's Office were incorporated into the city's written policies and procedures. The city's effectiveness in addressing identified network vulnerabilities, whether the investment of public funds in parking garages supports the city's transportation strategies for greater downtown Kansas City and whether the GOkc Sidewalk Repair Program's practices and observable outcomes could be improved. There is a digital copy of this presentation on file in the City Clerks Office
 
 2. Mayors Pension Task Force Update.
 
 Randy Landes, Finance Director, presented the Mayors Pension task force Update. On May 28, 2019, Aion Consultant group presented updated information to the Pension Taskforce. The finding of Axion was that the Pension fund was performing well and not in need of adjustment. The Axion consultants suggested that if the recommendations of the mayor's task force from 2011 were followed, there would be a higher level of funding. There were several members of the Task Force who were unhappy with Axions findings. Eighty percent of pension funding comes from the General Fund. Retirement is still a big credit issue for The City of Kansas City, Missouri. The money that comes into the pension plan is from employer and employee contributions and interest income from investments.
 
 3. There will be an update on Gender Equity Analysis
 
 Gary O'Bannon, Human Resources, presented the Gender Equality Update. The City sought bids from experienced classification and compensation entities to conduct a gender equity analysis, excluding employees who are covered by a collective bargaining agreement. The contract was awarded to Siegel Waters Consulting on May 20, 2019. Segal Waters Consulting. Segal Waters has in-depth experience in all segments of the public sector. Siegel Waters consulting anticipates it will take eight months to complete the task of completing the gender assessment analysis.
 
 4. There may be a general discussion regarding current Finance and Governance Committee issues.
 
 5. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; and/or (4) sealed bids or proposals, pursuant to subsection 12. (5) confidential or privileged communications with auditors, pursuant to subsection 17. (6) preparation, including discussions, for negotiations with employee groups, pursuant to subsection 9.
 
 The City Clerk`s Office now has equipment for the hearing impaired for use with every meeting. To check out the equipment please see the secretary for each committee. Be prepared to leave your Driver`s License or State issued Identification Card with the secretary and she will give you the equipment. Upon returning the equipment your license will be returned.