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Last Published: 4/23/2015 4:29:07 PM
Upon Roll Call the following members were present:
Presided:1 - RUSS JOHNSON
 Public Works

Authorizing an agreement with HNTB Corporation for approximately $302,000.00 for design professional services for the 2016 Biennial Bridge Inspection project; and recognizing this ordinance as having an accelerated effective date.

Chairman Johnson recused himself from this Ordinance due to a potential conflict of interest. Sherri McIntyre, Public Works Department, gave the staff report on the Ordinance. City staff are inspecting over 500 culverts in the City. Under this agreement, HNTB will inspect 140 bridge structures and enter all of the City inspection data and their own inspection data into the State of Missouri's database controlled by MoDOT.
Ayes: 3 - Davis, Reed, Circo
Nays: 0

Authorizing a second amendment to an agreement with H. W. Lochner, Inc. for approximately $68,300.00 for the Woodswether Road Viaduct projects; and recognizing this ordinance as having an accelerated effective date.

Sherri McIntyre, Public Works Department, gave the staff report on the Ordinance. The project includes design, plans, estimates and specifications to be used for rehabilitation of two Woodswether Road Viaducts over Burlington Northern and Union Pacific Railroad. The project includes limited deck, girder, expansion joint and substructure repairs. This rehabilitation work will keep the viaducts in useful service for the next 10 years. Under this amendment to the design services agreement, H. W. Lochner, Inc. will provide additional design services, including surveying and mapping, preliminary design development, final design., and bidding.
Ayes: 4 - Johnson, Davis, Reed, Circo
Nays: 0

Authorizing the Director of Public Works to enter into a one year contract with Towne Park System, for approximately $793,000.00 for the management and operation of the Kansas City Power and Light District Parking Garages; and authorizing four one-year renewal options without further Council approval.

Sherri McIntyre, Public Works Department, gave the staff report on the Ordinance. This vendor is already in place on a temporary basis. This Ordinance would authorize a one year permanent contract with Towne Park System with four one year renewal options.
Ayes: 3 - Johnson, Davis, Reed
Nays: 0
 1. Staff from the City Auditor’s Office will present a Performance Audit: Street-Related Permit Fees Need Review and Adjustment.
 Doug Jones, City Auditor, addressed the Committee. Mr. Jones identified the audit objective: Are stret-related permit fees regularly reviewed and updated? Mr. Jones offered a brief background for the audit. He testified that permits are required to work in or occupy city rights-of-way. Almost 18,800 permits were issued in 2014, resulting in approximately $2.53 million in permit fees collected. The purpose of permit fees is to encourage minimal disruptions and recover costs. As a conclusion of the audit, it was found that fees are not regularly updated. Most Public Works street-related fees and fee components last updated in either 2002 or 2007. The Government Finance Officers Association recommends periodic review and updating of said fees. Regular fee review and adjustment can prevent the impact of large, ess frequent adjustments. Additional findings of the audit included unit cost component for traffic control fees were not adjusted annually as required by code, code-authorized street plate permit fee increases were not taken. Additionally, if the street plate permit fee had been increased, the potential additional revenue for the fiscal year 2014 could have been around $21,000. Mr. Jones acknowleged that the City Code needs revision. The producer price index specified in city code to adjust excavation fees annually does not exist. If the excavation fee had been adjusted in Fiscal Year 2014, an additional $77,000 in revenue could have been collected. Other processes that need to be updated included the Degradation Cost Tables, consistency in Ordinance and accounting practices, and fee waiver requests. The recommendations of the audit included periodically review and update fees, follow code requirements in adjusting fees, correct code requirements when in error, clarify where to deposit and how to use fees, if necessary and waive fees in compliance with code criteria, referring other requests to the City Council for approval.
 2. There may be general discussion(s) on current Transportation and Infrastructure Committee issues.
 3. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; and/or (4) sealed bids or proposals, pursuant to subsection 12.
 The City Clerk`s Office now has equipment for the hearing impaired for use with every meeting. To check out the equipment please see the secretary for each committee. Be prepared to leave your Driver`s License or State issued Identification Card with the secretary and she will give you the equipment. Upon returning the equipment your license will be returned.