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Last Published: 4/19/2017 4:16:21 PM
Upon Roll Call the following members were present:

Authorizing the Director of the General Services to execute a one-year $2,160,000.00 contract amendment, with six one-year renewal options, with FAST Enterprises, Inc., for Gen-Tax Software License and Maintenance, Application, Hardware Maintenance and Disaster Recovery Center Support Services for the City’s revenue system; authorizing renewals and amendments; and recognizing this ordinance as having an accelerated effective date.

Mari Ruck, Finance Department, and Keely Golden, General Services, provided the staff report for this ordinance (Report is on file in the City Clerk's Office). The hardware solution currently being utilized in the Revenue System is outdated and must be replaced, it has met its' end of life service. It is too costly to replace and is not cost effective to move forward with a hardware replacement solution. Looking into alternate solutions, IT, Finance and Fast Enterprises worked together for over a year and developed a roadmap to a more efficient plan. This amendment adds 6, 1 year renewals to the contract. The Revenue System will move to a hosted Cloud Solution by the supplier which will reduce costs and remove the costly hardware replacement. The savings will be long term, sustainable savings that will be immediate and tangible. IT will work with Finance to ensure that all technology components are verified and both departments are engaged to ensure all Internal Revenue Service (IRS) requirements are being met. This solution should meet all long term objectives.
Ayes: 3 - Wagner, Barnes Jr., McManus
Nays: 0
 1. Staff from the City Auditor’s Office will present a Performance Audit: EEO Complaint Investigation Efficiency Can Be Improved Through Better Documentation and Data.
 Doug Jones, in the City Auditor's office, provided the staff presentation of the Department performance audit which is on file in the City Clerk's Office. Gary O'Bannon, Human Resources, stated that he agrees with the audit and most recommendations have been implemented. A copy of the Audit is on file in the City Clerk's Office.
 2. There may be a general discussion regarding current Finance and Governance Committee issues.
 3. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; and/or (4) sealed bids or proposals, pursuant to subsection 12.
 The City Clerk`s Office now has equipment for the hearing impaired for use with every meeting. To check out the equipment please see the secretary for each committee. Be prepared to leave your Driver`s License or State issued Identification Card with the secretary and she will give you the equipment. Upon returning the equipment your license will be returned.