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Last Published: 7/25/2017 10:30:04 AM
KANSAS CITY COMMITTEE RECORD
 
Upon Roll Call the following members were present:
Present:4 - SCOTT WAGNER, JOLIE JUSTUS, LEE BARNES JR., KEVIN MCMANUS
 

170352
Approving and authorizing settlement of a claim by KC Commercial Realty Group, Inc., Claim No. T1617-0327D.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, CONSENT"
The full committee went into closed session to discussed this ordinance. It was voted to be placed on the Advanced Consent Docket
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0

170353
Approving and authorizing settlement of a claim by Karen O'Connor, Claim No. T1617-0141.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, CONSENT"
The full committee went into closed session to discussed this ordinance. It was voted to be placed on the Advanced Consent Docket
Ayes: 4 - Wagner, Justus, Barnes Jr., McManus
Nays: 0

170382
Appropriating $129,500.00 from the Unappropriated Fund Balance of the Neighborhood Tourist Development Fund to and authorizing contract with nonprofit organizations selected as part of the FY 2017-2018 2nd quarter cycle for the purpose of promoting neighborhoods through cultural, social, ethnic, historic, educational, and recreational activities.


FINANCE AND GOVERNANCE COMMITTEE recommends "DO PASS"
The Office of Culture and Creative Services received 31 applications by the deadline of April 15th, 2017 for the 2017-2018 2nd quarter application cycle, which supports activities occurring August 1st, 2017 through April 30, 2018. There were 29 applications received and deemed eligible for NTDF Committee review. On May 4th, 2017 the NTDF Committee interviewed the 29 applicants. The committee recommended 25 projects by 23 nonprofit organizations for funding in the amount of $129,500. This was about the same amount of applications that was received last year, however, 11 of the 29 were new applicants.
Ayes: 3 - Wagner, Justus, McManus
Nays: 0

170402
Amending Chapter 68, Article VI, Code of Ordinances, entitled Earnings and Profits Tax, by repealing Sections 68-381, 68-385, 68-386, and 68-395, and enacting in lieu thereof new sections of like number and subject matter; and further amending Chapter 68, Article VI, by repealing Section 68-401.


FINANCE AND GOVERNANCE COMMITTEE recommends "HOLD ON AGENDA (6/14/2017)"

Ayes: 3 - Wagner, Justus, McManus
Nays: 0

170403
(Sub.)
Repealing Earnings and Profits Tax Regulations Numbered E-140 through E-164 adopted July 10, 1979, and approving in lieu thereof new Earnings and Profits Tax Regulations numbered as Sections 1.381 through 1.402 related to the same subject matter, as made and adopted by the Commissioner of Revenue on July 17, 2017.


FINANCE AND GOVERNANCE COMMITTEE recommends "HOLD ON AGENDA (6/14/2017)"

Ayes: 3 - Wagner, Justus, McManus
Nays: 0

170410
Transferring $840,527.00 from the Downtown Arena Debt Fund to the Convention and Tourism Fund; appropriating $1,909,050.00 from the Unappropriated Fund Balance of the Convention and Tourism Fund; authorizing a $1,586,738.00 change order for a contract with Turner Construction for the Convention Center project; designating requisitioning authority; authorizing the Director of Finance to close project accounts; and recognizing this ordinance as having an accelerated effective data.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, DEBATE"
Scott Huizenga, Finance Department provided the staff report for this ordinance. This ordinance provides financing for 3 projects at the Convention Center, Performing Arts Center that deal with (Americans with Disabilities Act) ADA improvements. The first is a reconstruction of stairwell in the performing arts garage, surplus fees from the arena project will be used for this portion. Next is the signage on 13th on the outside of the Convention Center, this is funded from the Convention and Tourism fund balance. The last project in this ordinance is the lighting within the convention center and will be funded from the Convention and Tourism fund balance. Eric Bosch, General Services, noted that this ordinance includes clean up under Bartle, painting columns making them brighter, adding new signage that will allow for advertising. The lights being added are theatrical lights and new sounding will also be added on this part of the project.
Ayes: 3 - Wagner, Justus, McManus
Nays: 0

170126
Estimating revenue and appropriating the sum of $222,817.00 in the Water Working Capital fund; authorizing expenditures of $969,620.00 to purchase five (5) CNG trucks; designating requisitioning authority; and recognizing this ordinance as having an accelerated effective date.


FINANCE AND GOVERNANCE COMMITTEE recommends "ADVANCE AND DO PASS, DEBATE"
Sam Swearngin, General Services, provided the staff report for this ordinance. This ordinance allows the City to enter into a contract with Mid-America Regional Council to accept DERA (Diesel Emissions Reduction Act) funds which is a (Environmental Protection Agency) EPA Grant. This is to cover the additional cost of the CNG option which is 5 trucks. Making this change is best for the City, for the following reasons: it is compressed natural gas which is cleaner burning, the fuel is less expensive, energy security is better and the operation and maintenance is better on CNG operated trucks. The grant requires that the existing trucks are destroyed, there has to be a hole drilled through the engine so that they can never be used again. This is the 20th year that the city has had a compressed natural gas program and this primarily because of the Water Department.
Ayes: 3 - Wagner, Justus, McManus
Nays: 0
 
 1. Staff from the Auditor's Office and General Services Department will present an ARTS Report for the Mobile Device Security Risk audit. Doug Jones, Auditor’s Office provided the staff report for this item. This is the audit report tracking the Mobile Device Security Risk Audit System Report released November 16, 2016. This audit focused on the City taking steps to mitigate security risk with the City's mobile devices i.e. smart phones and tables. Mary Miller, General Services, advised there are 7 recommendations which have been implemented and 2 that are in progress.Although the City does have in place some security measures there are some controls that are lacking that could mitigate some vulnerability. It was recommended that this audit remain open until the last 2 items have been implemented. A copy of the audit is on file in the City Clerk’s Office.
 
 2. Staff from the Auditor's Office and General Services Department will present an ARTS Report for the Employee's Response to Phishing Email Put City Information Systems at Risk Audit. Doug Jones, Auditor’s Office, provided the staff report for this item . This audit reports the finding from the released ARTs Phishing Report released March, 2015. The purpose of this audit is to determine if city employees were prepared to handle phishing emails because data breaches caused by phishing scams can damage city systems, cost money and shake the public’s trust in city government. Mary Miller, General Services, advised that as of January, 2017, Cyber Security training was implemented for city employee’s that had access to a computer; if this training was not completed their network access would be shut off. There was 99.9% compliance. For those that did not complete by the deadline, there were discussions and training and since then all training has been completed. There were 2 recommendations made from this audit and both have been implemented, therefore it is recommended that this audit closed. A copy of the audit is on file in the City Clerk’s Office.
 
 3. The City Auditor will present the City Auditor's Office Annual Audit Plan for Fiscal Year 2018. Doug Jones, Auditor’s Office,provided the staff report for this item. This audit discusses the Auditor’s Office’: mission, how audits are selected and the audit’s that are expected to be completed in fiscal 2018. The mission is based on charter mandates and governing auditing standards. In addition, the mission supports the Council’s customer service and communication goals by making information about the City’s performance more transparent and understandable to elected officials and the public. The mission also supports the Finance and Governance goals by identifying opportunities to improve city services. Audits are selected 2 ways: City Council body can direct the auditor to conduct an specific audit or the city auditor has the authority to initiate audits. The audit selection process considers a variety of inputs including: risks, City Council goals, survey, input from the City Council, city management and the public. Implementing the public began in 2015, and since then there has been at least 1 audit performed based on or inspired by public suggestions. The entire auditor’s office participates in the audit process, however, the City Auditor makes the final decision of which will be included in the annual audit plan. For this year about 100 audit topics including 24 submitted by the public, have been reviewed. The audit plan is subject to review and revision throughout the year based on the City Council's directive, City Auditor’s desecration, staffing changes and emerging issues and unanticipated events. There are seven performance audits scheduled for fiscal year 2018 and cover 4 of the Council’s goal areas. A copy of the audit is on file in the City Clerk’s Office.
 
 4. There may be a general discussion regarding current Finance and Governance Committee issues.
 
 5. Pursuant to the following subsections of Section 610.021 of the Revised Statutes of Missouri, there may be a closed session to discuss: (1) legal matters, litigation, or privileged communications with attorneys, pursuant to subsection 1; (2) real estate, pursuant to subsection 2; (3) personnel, pursuant to subsection 3 and 13; and/or (4) sealed bids or proposals, pursuant to subsection 12. (5) confidential or privileged communications with auditors, pursuant to subsection 17. (6) preparation, including discussions, for negotiations with employee groups, pursuant to subsection 9.
 
 The City Clerk`s Office now has equipment for the hearing impaired for use with every meeting. To check out the equipment please see the secretary for each committee. Be prepared to leave your Driver`s License or State issued Identification Card with the secretary and she will give you the equipment. Upon returning the equipment your license will be returned.