ࡱ> !` ubjbj\\ I>>Gmt t t t t t t  pHpHpH8HlI NIIXJJJJJ *J\\\\? ]4@u4t$Ahpt QJJQQt t JJXXXQt Jt J\XQ\XXZt t [JI VmpHyR6Z[Í0ZS[[t 0LlXM$N2J2J2JU2J2J2JQQQQ $+ + t t t t t t  CONTRACT CITY OF KANSAS CITY, MISSOURI (Through the Office of the City Manager) and GAMBLE & SCHLEMEIER, LTD. State Government Lobbying and Assistance THIS CONTRACT is dated this ________ day of July 2006 between KANSAS CITY, MISSOURI, a constitutionally chartered municipal corporation (City), acting through its City Manager, and GAMBLE & SCHLEMEIER, LTD., (Contractor) In consideration of the payments and mutual agreements contained in this Contract, City and Contractor agree as follows: Sec. 1. Services to be performed. Contractor shall perform the following services: A. Contractor will perform services and render advice and counsel to the City Manager, Mayor, Council and administrative staff of Kansas City, and investigate and assist in the preparation of legislative programs and proposals before the 2007 and 2008 Sessions of the General Assembly of the State of Missouri, including any Extraordinary Sessions thereof. Contractor, at the direction of the City Manager, will review executive branch budget proposals, legislation under consideration, State grant programs, proposed and adopted administrative rules and regulations, and other Jefferson City developments for the purpose of advising the City of those items which may have a bearing on City policies or programs. It will assist in the preparation of City-supported legislative proposals before the General Assembly and will be responsible for soliciting legislative support for those legislative proposals that are endorsed by the City and will solicit legislative opposition to proposals that are opposed by the City. B. Contractor will counsel with the City regarding appearances by City personnel before legislative committees and/or administrative agencies. Such activity will be cleared by Contractor with the City Manager. Contractor will contact State executive branch agencies regarding the City's interest in State programs or the City's interest when City grant applications are under consideration by such agencies; and Contractor will contact executive branch officials to solicit support of budgetary proposals favored by the City at the request of the City Manager. C. Contractor shall maintain on staff a governmental consultant acceptable to the City to assist it in advancing the City's priorities in Jefferson City. Contractor shall furnish the City with its employer identification number on or before August 1, 2006. D. Contractor shall meet with the City Manager and advise of any State grant programs which are applicable to City functions and advise City of criteria and qualifications for such grants. E. Contactor shall represent City and its City Council at various functions, meetings and discussions; prepare information and reports, documents and pamphlets. and similar materials or visual aids for presentation in administrative and public appearances made on behalf of the City; investigate and review information involved in current problems with respect to general policy and administration, communications or public relations; coordinate management resources and efforts; gather, tabulate, analyze and prepare reports as necessary on data involved in a variety of problems encountered; maintain liaison with the City Manager. Mayor and Council and assist City's legislators in any manner which City determines to be in its best interest in the same manner as any other member of City's administrative staff; and meet with State officials, along with citizens, regarding complaints and requests to determine any program resources and benefits available to City and its citizens. F. The parties acknowledge and agree that the work to be performed by Contractor for City hereunder requires Contractor to receive certain confidential information of City and that the nature of the relationship between a lobbyist and client has a potential for conflict or conflicts of interest. Contractor shall have the right to perform lobbying services for clients other than City, provided that no such lobbying effort constitutes a conflict of interest between the interest of City and any such other client. Contractor shall have the right to publicize its availability for lobbying services to others at its own expense. If Contactor shall have a prospective client for which it is unclear whether such prospective client does or does not present a conflict, the parties agree as follows: 1. Contractor shall advise the City Manager of the nature of the potential conflict. 2. The City Manager shall make a determination whether the interest of the prospective client conflicts with anticipated interests of the City of Kansas City, 3. The City Manager shall advise Contractor within 48 hours after the communication from Contractor whether the City Manager believes a conflict exists. If the City Manager determines that there is no conflict or that any conflict is de minimis, the City Manager shall so advise Contractor and it shall be free to represent such client. 4. If any existing client of Contractor shall develop a conflict or potential conflict of interest with the City of Kansas City while Contractor is providing lobbying services for same, the parties agree to follow the procedures outlined in subparagraph F(1)-(3) above, regarding that issue, as if the client were a prospective new client of Contractor. Sec. 2. Responsibilities of City. City shall: A. City will provide Contractor, in a timely fashion, prioritized listings of the matter of particular concern to City regarding state legislation, policies and programs. B. City will timely respond to Contractor's inquiries and requests for information, data, staff assistance, and policy decisions and will provide ready access to City officials and/or administrative staff members who can and will provide such assistance to Contractor. Sec. 3. Contract Times. Time is of the essence for the performance of Contractors services. Sec. 4. Term of Contract. This Contract shall begin on August 1, 2006 for a term through July 31, 2008, but subject to budgeting, appropriation and encumbrance of sufficient funds by City, for the period extending from August 1, 2007 through July 31, 2008. Sec. 5. Compensation and Reimbursables. A. The maximum amount that City shall pay Contractor for services performed and expenses incurred during the period August 1, 2006 through July 31, 2007, is $196,685.00, as follows: 1. $164,685.00 for the services performed by Contractor under this Contract. 2. Actual reasonable expenses incurred by Contractor directly related to Contractor's performance under this Contract in an amount not to exceed $32,000.00. 3. The payment schedule for this term is: August 1, 2006 through December 31, 2006 11 payments of $4,222.69 January 1, 2007 through June 30, 2007 13 payments of $8,445.38 July 1, 2007 through July 31, 2007 1 payment of $4,222.69 1 payment of $4,222.78 B. The maximum amount that City shall pay Contractor for services performed and expenses incurred during the period August 1, 2006 through July 31, 2007, is $181,626.00, as follows: 1. $169,626.00 for the services performed by Contractor under this Contract. 2. Actual reasonable expenses incurred by Contractor directly related to Contractor's performance under this Contract in an amount not to exceed $12,000.00. 3. The payment schedule for this term is: August 1, 2007 through December 31, 2007 11 payments of $4,349.38 January 1, 2008 through June 30, 2008 13 payments of $8,742.31 July 1, 2008 through July 31, 2008 1 payment of $4,349.38 1 payment of $4,349.43 C. Method of Payment. Contractor shall invoice City bi-weekly reporting all activities on behalf of City and setting forth all actual reasonable expenses incurred and allowed under this Contract. City is not liable for any obligation incurred by Contractor except as approved under the provisions of this Contract. City, upon approving the invoice, shall remit payment. D. Condition Precedent to Payment. 1. It shall be a condition precedent to payment of any invoice from Contractor that Contractor is in compliance with, and not in breach or default of, all terms, covenants and conditions of this Contract. If damages are sustained by City as a result of breach or default by Contractor, City may withhold payment(s) to Contractor for the purpose off set off until such time as the exact amount of damages due City from Contractor may be determined, and 2. No request for payment will be processed unless the request is in proper form, correctly computed, and is approved as payable under the terms of this Contract. Sec. 6. Notices. All notices required by this Contract shall be in writing sent by regular U.S. mail, postage prepaid or commercial overnight courier, or facsimile to the following: CITY:CONTRACTOR:Wayne A. Cauthen, City ManagerWilliam A. GambleCity Hall, 29th FloorGamble & Schlemeier, Ltd.414 East 12th StreetP.O. Box 1865Kansas City, MO 64106Jefferson City, MO 65102Phone: (816) 513-1408 Fax: (816) 513-1363Phone: (573) 634-4876 Fax: (573) 635-6258 All notices are effective on the date mailed or deposited with courier. Sec. 7. Intellectual Property Rights. Contractor agrees, on its behalf and on behalf of its employees and agents, that it will promptly communicate and disclose to City all computer programs, documentation, software and other copyrightable works ("copyrightable works") conceived, reduced to practice or made by Contractor or its agents, whether solely or jointly with others, during the term of this Contract resulting from or related to any work Contractor or its agents may do on behalf of City or at its request. All inventions and copyrightable works that Contractor is obligated to disclose shall be and remain entirely the property of City. It is agreed that all inventions and copyrightable works are works made for hire and shall be the exclusive property of City. Contractor hereby assigns to City any rights it may have in such copyrightable works. Contractor shall cooperate with City in obtaining any copyrights or patents. Sec. 8. No Gratuities and Kickbacks. The provisions of Citys Code Section 2-1765, prohibiting gratuities to City employees, and kickbacks by subcontractors, and Code Sections 2-1770 and 2-1771, imposing sanctions for violations, shall apply to this Contract. Sec. 9. Conflicts of Interest. The provisions of City Charter Section 472 and City's Code Sections 2-1015 and 2-1764, prohibiting City officers and employees from having a financial or personal interest in any contract with City, and Code Sections 2-10 16 and 2-1770, imposing sanctions for violations, shall apply to this Contract. Contractor certifies that no officer or employee of City has, or will have, a direct or indirect financial or personal interest in this Contract, and that no officer or employee of City, or member of such officer's or employee's immediate family, either has negotiated, or has or will have an arrangement, concerning employment to perform services on behalf of Contractor in this Contract. Sec. 10. Prohibition against Contingent Fees. The provisions of Citys Code Section 2-1766. prohibiting the retention of persons to solicit contracts for contingent fees, and Code Sections 2-1770 and 2-1771, imposing sanctions for violations, shall apply to this Contract. Contractor certifies that no person or selling agency has been employed or retained to solicit or secure this Contract upon an agreement or understanding for a commission, percentage, brokerage or contingent fee, excepting bona fide employees or bona fide established commercial or selling agencies maintained by Contractor for the purpose of securing business. For breach or violation of this warranty, City shall have the right to annul this Contract without liability or, at its discretion, to deduct from the Contract price or consideration or otherwise recover, the full amount of such commission, percentage, brokerage or contingent fee. Sec. 11. Assignability or Subcontracting. Contractor shall not subcontract, assign or transfer any part or all of Contractor's obligations or interests without City's prior approval. If Contractor shall subcontract, assign, or transfer any part of Contractor's interests or obligations under this Contract without the prior approval of City, it shall constitute a material breach of this Contract. Sec. 12. Independent Contractor. Contractor is an independent contractor with respect to all services performed under this Contract. Contractor accepts full and exclusive liability for the payment of any and all premiums, contributions or taxes for workers' compensation. Social Security, unemployment benefits, or other employee benefits now or hereinafter imposed under any state or federal law which are measured by the wages, salaries or other remuneration paid to persons employed by Contractor on work performed under the terms of this Contract. Contractor shall defend, indemnify and save harmless City from any claims or liability for such contributions or taxes. Nothing contained in this Contract nor any act of City, or Contractor, shall be deemed or construed to create any third-party beneficiary or principal and agent association or relationship with City. Contractor is not City's agent and Contractor has no authority to take any action or execute any documents on behalf of City. Sec. 13. General Indemnification. Contractor shall defend, indemnify, and hold harmless City and any of its agencies, officials, officers, or employees from and against all claims, damages, liability, losses, costs, and expenses, including reasonable attorneys' fees, arising out of or resulting from any acts or omissions in connection with this Contract, caused in whole or in part by Contractor, its employees, agents, or subcontractors, or caused by others for whom Contractor is liable, regardless of whether or not caused in part by any act or omission of City, its agencies, officials, officers, or employees. Contractor's obligations under this section with respect to indemnification for acts or omissions of City, its agencies, officials, officers, or employees shall be limited to the coverage and limits of insurance that Contractor is required to procure and maintain under this Contract. Sec. 14. Indemnification for Professional Negligence. Contractor shall indemnify, and hold harmless City and any of its agencies, officials, officers, or employees from and against all claims, damages. liability, losses, costs, and expenses, including reasonable attorneys' fees, arising out of any negligent acts or omissions in connection with this Contract, caused by Contractor, its employees, agents, subcontractors, or caused by others for whom Contractor is liable, in the performance of professional services under this Contract. Contractor is not obligated under this section to indemnify City for the negligent acts of City or any of its agencies, officials, officers, or employees. Sec. 15. Governing Law. This Contract shall be construed and governed in accordance with the law of the State of Missouri. Any action in regard to the Contract or arising out of its terms and conditions must be instituted and litigated in the courts of the State of Missouri within Jackson County, Missouri, and in no other. The parties submit to the jurisdiction of the courts of the State of Missouri and waive venue. Sec. 16. Compliance with Laws. Contractor shall comply with all federal, state and local laws, ordinances and regulations applicable to the work and this contract. Contractor, at its own expense, shall secure all occupational and professional licenses and permits from public or private sources necessary for the fulfillment of its obligations under this Contract. All references in this contract to the Code shall mean City's Code of Ordinances, including any amendments thereto or recodification thereof. Sec.17. Tax Compliance. A. Consultant agrees to withhold City earnings tax from the wages of its employees working within the City and to pay such withholding tax to the City in a timely fashion in accord with Section 68-386, Code of Ordinances of Kansas City, Missouri, and to comply with all other provisions of Chapter 68, Article VI, Code of Ordinances of Kansas City, Missouri. B. Contractor's obligation to comply with all City tax and licensing requirements under this Contract shall survive the term of this Contract. Sec. 18. Termination of Contract. A. City may, at any time upon ten (10) days notice to Contractor specifying the effective date of termination, terminate this Contract. in whole or in part, when it is in City's best interests. If this Contract is terminated by City, City shall be liable under the payment provisions of this Contract only for payment for services rendered before the effective date of termination. B. Contractor may terminate this Contract upon ten (10) days notice to City if City is in material breach of this Contract and fails to cure the breach before the end of the ten (10) day notice period. C. If this Contract is terminated prior to Contractor's completion of the services to be performed hereunder, then all finished or unfinished documents, including but not limited to data, studies, surveys, drawings, maps, models, photographs, reports, computer programs or other materials prepared or obtained by Contractor pursuant to this contract shall become City's property. D. If this Contract is terminated prior to Contractor's completion of the services to be performed hereunder, Contractor shall return to City any sums paid in advance by City for services that would otherwise have had to be rendered between the effective date of termination and the original ending date of the Contract. Contractor shall prepare an accounting of the services performed and money spent by Contractor up to the effective date of termination and shall return to City any remaining sums within 30 days of such date. Sec. 19. Defaults and Remedies. A. Contractor shall be in default of this Contract upon the happening of any of the following events: 1. If Contractor fails to comply with any of the provisions required of Contractor under this Contract, and such failure continues for a period often (10) days after written notice thereof is given to Contractor by City; or 2. If, by operation of law or otherwise, the right, title, or interest of Contractor in this Contract is transferred to, passes to, or devolves upon any other person, firm or corporation without written consent of City; or 3. Upon the levy of any attachment or execution of any process of a court of competent jurisdiction which does or will interfere with Contractor's performance under this Contract, and which attachment, execution or other process of such court is not enjoined, vacated, dismissed, or set aside within a period of thirty (30) days; or 4. Upon the suspension, revocation or termination of any power, license, permit, or authority that has the effect of preventing Contractor from performing under this Contract. B. Upon the occurrence of anyone or more of the events as set forth in sub-paragraphs A1 through A4 of this Section, or upon any other default or breach of this Contract, City may, at City's option, exercise concurrently or successively, anyone or more of the following rights and remedies without waiving such default: 1. Interplead funds to a court or pay any sum required to be paid by Contractor to parties other than City, and which Contractor has incurred in connection with this Contract and failed to pay. Any amount so paid in good faith by City, together with interest thereon at the maximum rate provided by law from the date of such payment, and all expenses connected therewith shall be repaid by Contractor to City on demand; or 2. Enjoin any breach or threatened breach by Contractor of any covenants, agreements, terms, provisions or conditions hereof: or 3. Bring suit for the performance of any covenant devolving upon Contractor for performance or damage thereof, all without terminating this Contract: or 4. Terminate this contract upon ten (10) days written notice to Contractor, specifying date of termination. Sec. 20. Waiver. Waiver by City of any term, covenant, or condition hereof shall not operate as a waiver of any subsequent breach of the same or of any other term, covenant or condition. No term, covenant, or condition of this Contract can be waived except by written consent of City, and forbearance or indulgence by City in any regard whatsoever shall not constitute a waiver of same to be performed by Contractor to which the same may apply and, until complete performance by Contractor of the term, covenant or condition, City shall be entitled to invoke any remedy available to it under this Contract or by law despite any such forbearance or indulgence. Sec. 21. Rights and Remedies Cumulative and Not Exclusive. All rights and remedies granted to City herein and any other rights and remedies which City may have at law and in equity are hereby declared to be cumulative and not exclusive, and the fact that City may have exercised any remedy without terminating this Contract shall not impair City's rights thereafter to terminate or to exercise any other remedy herein granted or to which City may be otherwise entitled. Sec. 22. Americans with Disabilities Act. Contractor agrees to comply, during the course of this Contract. with all provisions of the Americans with Disabilities Act, 42 U.S.C. Sec. 12101 et seq., as well as 28 CFR Parts 35 and 36 and 29 CFR Part 1630, as applicable and as amended from time to time. Sec. 23. Affirmative Action. Contractor shall establish and maintain for the term of this Contract an Affirmative Action Program in accordance with the provisions of Chapter 38 of Citys Code, the rules and regulations relating to those sections, and any additions or amendments thereto. Contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, ancestry or national origin, sex, disability, age, or sexual orientation, in a manner prohibited by Chapter 38 of Citys Code. City has the right to take action as directed by City's Human Relations Department to enforce this provision. If Contractor fails, refuses or neglects to comply with the provisions of Chapter 38 of Citys Code, then such failure shall be deemed a total breach of this Contract and this Contract may be terminated, canceled or suspended, in whole or in part, and Contractor may be declared ineligible for any further contracts funded by City for a period of one (1) year. This is a material term of this contract and Contractor shall comply with the requirements of the Human Relations Department. Sec.24. Minority and Women's Business Enterprises. Pursuant to section 38-91(2), Code of Ordinances, the provisions of Chapter 38 Article II are waived. Sec. 25. Audit. A. The City Auditor, the City's Internal Auditor the City's Director of Human Relations and the City department administering this Contract shall have the right to audit this Contract and all books, documents and records relating thereto. B. Contractor shall maintain all its books, documents and records relating to this Contract during the contract period and for three (3) years after the date of final payment. C. The books, documents and records of Contractor in connection with this Contract shall be made available to the City Auditor, the City's Internal Auditor, the City's Director of Human Relations and the City department administering this Contract within ten (10) days after the written request is made. Sec. 26. Headings; Construction of Contract. The headings of each section of this Contract are for reference only. Unless the context of this Contract clearly requires otherwise, all terms and words used herein, regardless of the number and gender in which used, shall be construed to include any other number, singular or plural, or any other gender, masculine, feminine or neuter, the same as if such words had been fully and properly written in that number or gender. In the event of any conflict between this Contract and any incorporated Attachments, the provisions of this Contract shall control. Sec. 27. Merger. This Contract constitutes the entire agreement between City and Contractor with respect to this subject matter, and supersedes all prior agreements between City and Contractor with respect to this subject matter; and any such prior agreement shall be void and of no further force or effect as of the effective date of this Contract. Sec. 28. Modification. A. Unless stated otherwise in this Contract, no provision of this Contract may be waived, modified or amended except by written amendment signed by City and Contractor. B. No act, conversation or communication with any officer, agent or employee of City, either before or after the execution of this Contract, shall affect or modify any term or terminology of this Contract and any such act, conversation or communication shall not be binding upon City or Contractor. Sec. 29. Severability of Provisions. Except as specifically provided in this Contract, all provisions of this Contract are severable. In the event that any provision of this Contract is found by a court of competent jurisdiction to be unconstitutional or unlawful, the remaining provisions of this Contract shall be valid unless the court finds that the valid provisions of this Contract are so essentially and inseparably connected with and so dependent upon the invalid provision(s) that it cannot be presumed that the parties to this Contract could have included the valid provisions without the invalid provision(s); or unless the court finds that the valid provisions, standing alone, are incapable of being performed in accordance with the intentions of the parties. Sec. 30. Contract Authorization. Any contract for an amount over $250,000 requires City Council approval. Sec. 31. Binding Effect. This Contract shall be binding upon City and Contractor and their successors in interest. Sec. 32. Representations and Warranties. City and Contractor each certify that it has the power and authority to execute and deliver this Contract, to use the funds as contemplated hereby and to perform this Contract in accordance with its terms. Sec. 33. Obtaining professional services. Code Section 2-83, prohibiting contracts with certain attorneys, architects, engineers and other professionals thereunder, shall apply to this Contract. Contractor certifies that it is not an architect, engineer, or other professional, exclusive of medical doctors or appraisers, who at the time of the issuance of the contract serves as an expert witness for any litigation against the City, and that it will not serve as an expert witness for any litigation against the City during the term of this contract. THIS CONTRACT CONTAINS INDEMNIFICATION PROVISIONS CONTRACTOR CITY OF KANSAS CITY, MISSOURI Gamble & Schlemeier, Ltd. PO Box 1865 Jefferson City, MO 65102 ____________________________________ I hereby certify that I have authority to Wayne A. Cauthen execute this document on behalf of City Manager Contractor as an owner. Date: ______________________________ ________________________________________ William A. Gamble Date: __________________________________ Approved as to form: ____________________________________ William D. Geary Assistant City Attorney I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred. ____________________________________________ Debra R. 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