FOR ORDINANCE NO. 130252
Enacting a new Section 2-1993,
Code of Ordinances, entitled “Requests for expenditure of funds” to establish a
procedure for a request that the City Manager or any department expend funds
for a specific purpose.
WHEREAS, during the
course of a fiscal year unanticipated opportunities for providing financial
support for various programs and activities may arise; and
those opportunities may not have been presented to the City Council through the
annual budget process; and
WHEREAS, it is the
intent of the Mayor and Council to establish a specific transparent procedure
by which requests for funding for identifiable programs or projects may be made
of the City Manager; NOW, THEREFORE,
BE IT ORDAINED BY THE
COUNCIL OF KANSAS CITY:
Section 1. That a new
Section 2-1993, Code of Ordinances, entitled “Requests for expenditure of
funds” is enacted to read as follows:
Sec. 2-1993. Requests for
expenditure of funds.
(a) Covered requests. This section
shall apply under the following circumstances:
funding request from any source is made to the City Manager or to any
department, board or commission; and
requestor seeks to provide through the City Manager or any department, board or
commission funding for a particular event or organization; and
funding has not been provided through normal sources, such as the Neighborhood
Tourism Development Fund, Public Improvement Advisory Committee, or approved
is no specific and identifiable line item in the currently adopted City budget.
by City Manager.
A request for funding under this section shall be made in writing, signed by
the requestor on a form provided for this purpose by the City Manager.
Contents. The request
for funding shall include at least the following items:
description of the project or activity to be funded;
of the organization or other entity to be funded, including detailed contact
and detailed contact information for persons representing the organization or
other entity to be funded;
explanation of what part or parts of the project or activity the funding will
for funding may be submitted to the City Manager or to a relevant department
made to a department director, board or commission shall be forwarded to the
City Manager upon receipt of the request.
less than $10,000.00. All requests for funding of less than $10,000 shall
be reported by the City Manager to the City Clerk no less than monthly.
of City Clerk.
The City Clerk will place these reports before the City Council as a
communication at the next regular legislative session of the Council following
receipt of the report.
The report made by the City Manager will include at least the following:
copy of the signed request for funding; and
additional relevant explanatory information obtained by the City Manager or the
department director; and
of the funding source for the proposed disbursement.
of $10,000.00 or more. All requests for funding of $10,000.00 or more, if
recommended by the City Manager, shall be presented to the Council by
resolution or ordinance, as appropriate. Those requests not approved by the
City Manager shall be included in the monthly report required by subsection
If multiple requests are approved for less than $10,000.00 for a single program
or activity, and if subsequent requests for the same activity will bring the
total amount for a program or activity to $10,000.00 or more, that request, no
matter its size, if approved by the City Manager shall be placed before the
Council by resolution or ordinance, as appropriate.
of resolution or ordinance. The City Manager may forgo the
procedures of this section for requests of less than $10,000.00 and present
those requests for funding directly to the Council through resolution or
ordinance, as appropriate.
(d) Disbursement of
of less than $10,000.00. Absent an objection, disbursement of funds to the
recipient shall be made no sooner than the first business day of the week
following receipt by the Council of the City Clerk’s communication reporting
the request for funding. Following an objection, payment will be made no
sooner than the first business day of the second week following receipt by the
Council of the City Clerk’s communication; if a resolution proposing denial of
the funding request is introduced at the next regular Council legislative session
following the objection payment will not be made unless the resolution is not
of $10,000.00 or more.
Resolution. If the
expenditure is authorized by resolution, disbursement of funds to the recipient
shall not be made earlier than the first business day of the week following
adoption of the resolution by the Council.
Ordinance. If the
expenditure is authorized by ordinance, disbursement of funds to the recipient
shall not be made earlier than the effective date of the ordinance.
No disbursement shall be made unless all terms of this section are met.
This section does not supersede any other requirement, including those
established by City Charter, ordinances, regulations or rules, and implemented
by the City Manager’s Office, Finance Department, General Services Department,
Law Department, or any other relevant department, board or commission.
(e) Mayor and
Council support of independent requests. In the event an organization or
other entity directly seeks funding from the City Manager or a department
director, if the Mayor or a member of the Council indicates in any fashion
support of the funding to the Manager or his executive staff, all provisions of
this section shall apply, and the Mayor or member of the Council must be named
as a requester/supporter on the application before the
City Manager or a department director will consider the funding request.
as to form and legality: