ORDINANCE NO. 050088

Authorizing the Director of Finance to accept the proposal of Banc of America Leasing & Capital, LLC for financing the acquisition of equipment by the Department of Information Technology for the implementation of a Voice Infrastructure Replacement System for the City of Kansas City, Missouri in an aggregate principal amount of $456,087.00; executing any and all documents and agreements necessary for the financing under a Master Lease Purchase Agreement; estimating $456,087.00 and appropriating it in accounts as specifically set forth in the ordinance; appropriating $16,611.00 debt service payments for fiscal year 2004-05; declaring the intent of the City to reimburse itself from the lease purchase proceeds for certain expenditures; authorizing the Director of Finance to close project accounts upon project completion; and designating requisitioning authorities.

WHEREAS, the City requires the acquisition of equipment necessary to implement a Voice Infrastructure Replacement System to establish a long term communication strategy for the City of Kansas City, Missouri; and

WHEREAS, it is essential that the Department of Information and Technology acquires the equipment to implement the Voice Infrastructure Replacement System for the efficient execution of business, providing a long term plan for voice communications between the various City entities and residents on behalf of the residents of the City of Kansas City, Missouri; and

WHEREAS, the equipment needs to be acquired in a timely manner in order to implement the Voice Infrastructure Replacement System efficiently and effectively; and

WHEREAS, the purchase of the equipment will be financed by a draw upon the Citys Master Lease Purchase Agreement with Banc of America Leasing & Capital, LLC; the payment of which will be made by annual appropriations in the Information Technology Department budget, over a five-year period; NOW, THEREFORE,

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Director of Finance is authorized to accept the proposal of Banc of America Leasing & Capital, LLC for financing the acquisition of equipment and installation services through a draw upon the Master Lease Purchase Agreement in the aggregate principal amount of $456,087.00.

Section 2. That the Director of Finance is authorized to execute, deliver and file in the name of the City, the Master Lease Purchase Agreement and any and all documents and agreements necessary to complete such financing.

Section 3. That the revenue in the following account of Fund No. 3230, the Equipment Lease Capital Acquisition Fund, is hereby estimated in the following amount:

AL-3230-120000-830000 Reimbursement from Bank or Lease Co. $ 456,087.00

Section 4. That the sum of $456,087.00 is hereby appropriated from the Unappropriated Fund Balance of Fund No. 3230, the Equipment Lease Capital Acquisition Fund to the following account:

AL-3230-181995-E Equip Ls-Voice Infra Repl $ 456,087.00

Section 5. That the sum of $16,611.00 is hereby appropriated from the Unappropriated Fund Balance of Fund No. 7150, the Information Technology Department Working Capital Fund, to the following account:

05-7150-129998-905230 Trsfer to Equipment Lease Debt Service $ 16,611.00

Fund

Section 6. That the revenue in the following account of Fund No. 5230, the Equipment Lease Debt Service Fund is hereby estimated in the following amount:

05-5230-120000-507150 Trsfer from the Information Technology $ 16,611.00

Working Capital Fund

Section 7. That the sum of $16,611.00 is hereby appropriated from the Unappropriated Fund Balance of Fund No. 5230, the Equipment Lease Debt Service Fund to the following account:

05-5230-189792-B Ls-Purch-05 Voice Infra Repl $ 16,611.00

Section 8. That the Director of the Department of Information Technology is hereby designated as requisitioning authority for Account No. 05-3230-181995-E and the Director of Finance is hereby designated as requisitioning authority for Account Nos. 05-7150-129998-905230 and 05-5230-189792.

Section 9. That the Director of Finance is hereby authorized to close project accounts upon project completion and return the unspent portion of the appropriation to the Fund Balance from which it came.

Section 10. That the City declares its intent to reimburse itself for certain expenditures made within 60 days prior to or on and after the date of this ordinance

with respect to the equipment of the Voice Infrastructure Replacement System with the proceeds of the lease purchase expected to be drawn upon the Master Lease Purchase Agreement with Banc of America Leasing & Capital LLC. The maximum principal amount expected to be financed under the lease purchase is $456,087.00.00.

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I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

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Wanda Gunter

Acting Director of Finance

Approved as to form and legality:

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Heather A. Brown

Assistant City Attorney