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Legislation #: 051095 Introduction Date: 9/1/2005
Type: Resolution Effective Date: none
Sponsor: COUNCILMEMBERS XBARNES, COOPER, GLOVER, MCFADDEN-WEAVER AND SKAGGS
Title: Amending the Standing Rules of the City Council by repealing these rules and enacting a new set of Standing Rules of like subject matter.

Legislation History
DateMinutesDescription
9/1/2005 Filed by the Clerk's office
9/1/2005 Referred to Legislative, Rules and Ethics Committee
9/7/2005 Immediate Adoption as a Committee Substitute
9/8/2005 Adopted as Amended

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COMMITTEE SUBSTITUTE FOR RESOLUTION NO. 051095, AS AMENDED

 

Amending the Standing Rules of the City Council by repealing these rules and enacting a new set of Standing Rules of like subject matter.

 

BE IT RESOLVED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Standing Rules of the City Council are hereby repealed and new Standing Rules of the City Council are adopted in lieu thereof to read as follows:

 

STANDING RULES OF THE CITY COUNCIL OF KANSAS CITY, MISSOURI

 

TABLE OF CONTENTS

 

Rule 1. Presiding Officer

Rule 1-A. Mayor Pro Tempore

Rule 2. Order of business

Rule 3. Roll call

Rule 4. Right of floor

Rule 5. Right of appeal

Rule 6. Committees, appointment of

Rule 7. Standing committees, members

Rule 8. Committees, meetings

Rule 9. Weekly Business Sessions

Rule 9-A. Reasonable notice of public meetings

Rule 10. Introduction out of regular order

Rule 11. Voting

Rule 12. Precedence of motions

Rule 13. Committee of the whole

Rule 14. Division of question

Rule 15. Reconsideration

Rule 16. Votes required

Rule 17. Emergency ordinances

Rule 18. Amendments and re-referrals

Rule 19. Amendment or change in committee

Rule 20. Amending an amendment

Rule 20-A. Motion to hold indefinitely

Rule 21. Ordinance preparation time schedule

Rule 22. Introduction of ordinances and resolutions and

preparation of fact sheets

Rule 22-A. Ordinance content

Rule 22-B. Reading of ordinances

Rule 23. Appropriation ordinances, purpose to be shown

Rule 24. Proposed ordinances, distribution of duties of city clerk

Rule 25. Referral to committee

Rule 26. Informal matters - communications

Rule 26-A. Consent docket

Rule 27. Franchise grants, printing and distribution

Rule 28. Committee reports, calling out of committee

Rule 28-A. Semi-annual docketing

Rule 29. Privileges of floor

Rule 30. Attendance at council meetings

Rule 31. Debate

Rule 32. Public conduct in council meetings

Rule 33. Suspension of rules

Rule 34. To amend rules

Rule 35. Annual review of appointed positions

Rule 36. Council proceedings published

Rule 37. Closed sessions

 

Rule 1. Presiding Officer.

 

The mayor is designated the president of the council. In the absence of the president of the Council, the mayor pro tempore shall preside. In the absence of the mayor pro tempore, the order of succession to preside over the meetings of the council will be as designated by the mayor in a notice to the city clerk. In the absence of the mayor, mayor pro tempore, and a designation by the mayor, the council will determine a presiding officer as the need arises. The presiding officer shall govern the proceedings of the council and act in accordance with the provisions of Roberts Rules of Order newly Revised.

 

Rule 1-A. Mayor Pro Tempore.

 

The mayor pro tempore shall have the following job responsibilities:

 

1. Preside in the absence of the mayor.

 

2. Manage the council office including the staff, budget, purchasing and office assignments, excluding the staff and offices of individual councilmembers.

 

3. Such other assignments as the mayor may delegate.

 

Rule 2. Order of Business.

 

The business of all regular meetings of the council shall be transacted in the following order:

 

1. Invocation.

 

2. Pledge of Allegiance.

 

3. Roll call of members.

 

4. Ceremonial presentation of awards or citations, recognition of visitors, announcements, and formal discussions.

 

5. Reports and communications from the mayor, city manager, depart mental directors, and other communications, petitions, and memorials.

 

6. Third readings of ordinances and resolutions.

 

7. Second readings of ordinances and resolutions.

 

8. First readings of ordinances and resolutions.

 

9. Miscellaneous business, including the introduction of any ordinance and resolutions prepared too late for the printed docket.

 

If there is no objection, the presiding officer may call for any item to be taken out of order. If there is objection, the council, by a vote of at least seven members, shall be able to suspend the rules and change the order.

Rule 3. Roll call.

1. The presiding officer shall direct the clerk to call the roll at the beginning of every council session.

 

2. Absence of member. A member shall be recorded as absent unless the member responds to the roll call conducted at the opening of the meeting.

3. The absence of any member may be excused upon notice to the clerk for any of the following reasons:

 

i.                     funeral leave to attend a funeral in the immediate family of a councilmember. Immediate family is defined for the purpose of this rule as father, mother, wife, husband, child, brother or sister;

 

ii.                   sick leave for a councilmember; and

 

iii. official city business notice to clerk must state relationship to City business.

 

4. A member appearing after the roll call may be recorded as present upon the direction of the presiding officer.

 

5. Upon roll call for the purpose of recording the vote of the council, the city clerk shall only record votes of members present.

 

6. A member may vote on a matter before the council until such time as the next subsequent matter to be voted on by the council is called.

 

7. A member must be within the bar of the council chambers to cast a vote.

Rule 4. Right of floor.

When any member is about to address the council, the member shall stand and be recognized by the presiding officer, and confine remarks to the question under debate.

Rule 5. Right of appeal.

Any member may appeal to the council from a ruling of the presiding officer. If the appeal is seconded, the member making the appeal may briefly state the members reason for the same, and the presiding officer may briefly explain the ruling; but there shall be no debate on the appeal and no other member shall participate in the discussion. The presiding officer shall then put the question, Shall the decision of the presiding officer be sustained? If a majority of the members present vote yea, then the ruling of the presiding officer is sustained; otherwise it is overruled.

Rule 6. Committees, appointment of.

As soon as practicable after an election but no later than the first day of a council term, the mayor as president of the council shall appoint three to five councilmembers to serve on each of the following standing council committees:

 

1. Aviation Committee

 

2. Budget and Audit Committee

 

3. Finance Committee

 

4. Legislative, Rules and Ethics Committee

 

5. Neighborhood Development and Housing Committee

 

6. Operations Committee

 

7. Planning, Zoning and Economic Development Committee

 

When making these appointments, the mayor shall designate who shall serve as chairperson and vice chairperson of each standing committee. The mayor may serve as an appointed member to one or more of the standing committees. The membership of each of these standing committees shall not exceed five councilmembers.

 

During a councilmanic term, the mayor may change the appointments to these standing committees and the designations of chairperson and vice chairperson of those standing committees.

 

In addition to the standing committees, the mayor may appoint special committees, not encompassed by the foregoing committees. A simple majority of the membership of a special committee shall constitute a quorum.

 

No new councilmember shall serve on any council committee who has not received orientation training on ethics as required by Section 2-1012.5, Code of Ordinances.

Rule 7. Standing committees, members.

There shall be three to five members of the council appointed on each of the standing committees, the president designating the member who is to serve as chair of the committee and the vice chair of each committee.

Rule 8. Committees, meetings.

Except for zoning ordinances, where meetings may be set at any time after proper publication of notice, the following standing committees shall hold regular public hearings on ordinances and resolutions referred to them by the president of the council at regular times and places designated by the president in a notice to the city clerk. Provided, however, that such hearings may be held at such other times and places as such committee may deem necessary for any cause, upon reasonable notice of such times and places as set out in Rule 9-A, and by notice posted at the entrance or in the city clerks office, or by public announcement at a meeting of the council, or by both such posted notice and announcements. Committees may hold special public hearings on pending ordinances and resolutions, having first given like notice of the time and place of such meeting.

 

A quorum for conducting business shall be determined as of the commencement of the hearing.

 

A majority of members assigned to a standing committee shall constitute a quorum. The chair of a committee may appoint a temporary committee member if required for a quorum. Such temporary committee member is appointed to establish a quorum exclusively and shall have no vote before the committee. Upon a vote of the majority of the committee present at a meeting, each ordinance or resolution referred to a committee shall be reported out Do Pass, Do Not Pass, or Without recommendation. The chair is authorized to hold on the agenda an ordinance or resolution referred to such chairs committee. After the chair has placed a hold on an ordinance or resolution, the chair may thereafter hold the ordinance or resolution only if there is no objection from any committee member. If there is an objection from a committee member then a vote shall be taken and if a majority of committee members present vote to hear such ordinance or resolution then the ordinance or resolution shall be heard.

 

The chair of each committee shall maintain order, allowing only one person to address the committee at a time. The committee chair may require the clerk to send a secretary to the committee room to take notes and assist the committee in making changes in ordinances or resolutions that may be desired during the course of a meeting so that these may be transmitted to the city manager and the city attorney. The chair may call upon the city attorney, city manager or any department head for advice or technical assistance in dealing with problems before the committee. Each committee may establish procedures for the conduct of its hearings. Councilmembers and citizens shall not use cellular phones or personal electronic communication devices during committee meetings.

 

Prior to all committee meetings, the city manager shall issue to each department head a notice of council action, advising the department head of the date that is set for the hearing of the matter involving the department and requesting that a designee be prepared to discuss the subject before the committee.

Rule 9. Weekly Business Sessions.

A weekly business session of the council shall be scheduled to begin at 1:45 pm., preceding the regular meetings of the council, in the council committee room on the 10th floor of City Hall, unless such business session be dispensed with or a more convenient time or place therefor be fixed by the Mayor and/or Council. The subjects to be considered thereat shall be determined by the Council. The City Manager shall prepare the agenda for each weekly business session, which agenda shall include any subject matter requested by a member of the Council, as limited by this rule, and shall include agenda items for the approval of the minutes of the prior weekly business session and for the general discussion of current issues. The City Manager shall announce the time and place of meeting to all members of the council, to department heads, to the city clerk and to other persons whose participation shall be required. No item currently pending before a council committee shall be docketed by a councilmember without the approval of that committee chairperson. No item shall be docketed for consideration at the business session after 1:45 p.m. on the day prior to the session without approval of the mayor and/or City Manager. The mayor, or mayor pro tempore, shall preside at such business sessions, and only members of the Council, city officials, and persons so indicated upon the formal agenda thereof, shall be permitted to address any such session.

Rule 9-A. Reasonable notice of public meetings.

Pursuant to the provisions of Chapter 610, R.S.Mo., whenever the council or any committee thereof, or any board or commission of the city, shall meet in any session, formal or informal, at which any public business is to be discussed, decided, or public policy formulated, at any time or place other than that specifically fixed by law and whenever any such meeting, the time and place of which is fixed by law is dispensed with, public notice of the time, date, and place of each meeting, and its tentative agenda, or of dispensing therewith, shall be given as provided by such statutes.

 

Rule 10. Introduction out of regular order; assignment to committee of ordinance or resolution from the floor.

 

(a) The presiding officer may at any time, in the absence of objection thereto by any member, permit a member, upon the members request, to call up out of its regular order on the docket, an ordinance, resolution or motion. If any member objects thereto, the presiding officer may permit such member to introduce or call up any such matter by nine affirmative votes.

 

(b)               Any member who desires to introduce an ordinance or resolution from the floor for same day passage or adoption shall deliver such ordinance or resolution to the city clerk who shall proceed to assign a number and read the title of the ordinance or resolution. Any such ordinance or resolution introduced from the floor shall be referred by the presiding officer to the appropriate council committee unless a motion is made to waive three readings, in the case of an ordinance, or a motion is made for immediate adoption, in the case of a resolution, both motions requiring nine (9) affirmative votes to approve.

 

Rule 11. Voting.

On the passage of every ordinance and resolution, and on the appointment of every officer, the vote shall be taken by yeas and nays, entered in full upon the record. The yeas and nays on any other question shall be entered upon the record at the request of any two members. The vote shall be for or against a pending ordinance or resolution, and not on the report of the committee thereon.

 

Rule 12. Precedence of motions.

 

When a question is before the council, no motion shall be entertained except the following:

 

1. To adjourn.

 

2. To fix the hour of adjournment.

 

3. To lay on the table.

 

4. For the previous question.

 

5. To postpone to a certain day.

 

6. To postpone indefinitely.

 

7. To refer or re-refer to a committee.

 

8. To amend.

 

These motions shall have precedence in the order indicated. Any such motion, except a motion to adjourn, a motion to fix the hour of adjournment, a motion to lay on the table, and a motion for the previous question, shall be debatable.

 

Rule 13. Committee of the whole.

 

When the council shall decide to go into committee of the whole, the president, or in the presidents absence, the president pro tempore, without objection, shall act as chair; otherwise the council shall appoint a chair to preside and the presiding officer of the council shall leave the chair. The rules of the council, insofar as applicable, shall be observed in the committee of the whole, except that no limit shall be placed on the frequency of speaking, and that a motion to rise and report progress shall always be in order and shall be decided without debate. On any ordinance or resolution requiring a recommendation from the committee of the whole, the chair of such committee shall endorse the final recommendation upon such ordinance or resolution.

 

Rule 14. Division of question.

If the question contains two or more divisible propositions, the presiding officer may, and upon request of a member, shall divide the same; but a motion to strike out a provision and insert a substitute is not divisible.

Rule 15. Reconsideration.

After the decision upon any question, except the adoption or rejection of an ordinance submitted to the council under the initiative, or an emergency ordinance as defined in Section 15 of the Charter, any member who voted with the prevailing side may move for a reconsideration thereof at the same or the next meeting. A motion to reconsider shall require seven (7) affirmative votes for adoption. Once a motion for reconsideration of a decision has been adopted and acted upon, or has been rejected, no other motion for a reconsideration of the decision shall be made at the same meeting without the unanimous consent of the members of the council who are present. This rule does not affect the right of the mayor to require reconsideration under the provisions of Section 10 of the Charter.

Rule 16. Votes required.

As a matter of convenience, the following tables give the number of votes required on various matters pending before the council:


Borrow money 9 votes (a) Authorizing the director of finance to borrow money, 9 votes, Charter Art. iv, Section 99.

 

Vacations 9 votes (b) Vacating any public highway, street, alley, public place, platted addition or subdivision or part thereof, 9 votes, Charter Art. xi, Section 366.

 

New Department 9 votes (c) Creating any new department in the city government, 9 votes, Charter Art. ii, Section 25.

 

Emergency 9 votes (d) Emergency measures for the immediate preservation of public peace, property, health, safety or morals, 9 votes, Charter Art. ii, Section 15.

 

Emergency 7 votes (e) Emergency measures listed in Charter, Sec. 15 other than those necessary for the immediate preservation of the public peace, property, health, safety or morals, 7 votes, Charter Art. ii, Section 15.

 

Expulsion of member 9 votes (f) Expulsion of a member from the city council, 9 votes, Charter Art. ii, Section 9.

 

Sale of city property 9 votes (g) Authorizing the sale of city property, 9 votes, Charter Art. xx, Section 463.

 

Dispensing with 3 readings 9 votes (h) Dispensing with Charter requirement that ordinance read on three separate days, 9 votes, Charter Art. ii, Section 14. (With certain exceptions enumerated).

 

Ordinances and resolutions 7 votes (i) All ordinances and resolutions unless specified otherwise by Charter, 7 votes, Charter Art. ii, Section 9.

 

Zoning amendment 9 votes (j) Amendments to zoning law when under protest, 9 votes, R.O.K.C., 1957 Supplement, Ch. 65, Section 65, 350.

Rule 17. Emergency ordinances.

If any emergency ordinance requiring nine votes shall fail to receive nine affirmative votes, such measure shall cease to be before the council as an emergency measure. Thereafter, a motion to strike the emergency clause shall be in order. If such motion is made and adopted, the original ordinance shall be before the council for immediate consideration as a measure on third reading without the emergency clause. If no such motion is made, the ordinance shall be deemed lost.


Rule 18. Amendments and re-referrals.

It shall be in order to amend an ordinance at any time when not in the hands of a committee upon affirmative vote of seven members of the council. If an ordinance after its second reading is re referred to a committee, its status upon the docket after report by the committee shall be as follows:

 

Action of Committee Status on Docket

Amended by committee Second reading

Substitute offered by committee Second reading

 

Re-reported to council at:

Same session Second reading

No changes Third reading

Rule 19. Amendment or change in committee.

If any ordinance or resolution is changed or amended in committee, it shall be reported as follows:

 

Type of Change Report

Substitution, addition, and/or As Amended by committee deletion of words, phrases, figures,

amounts, sentences, or paragraphs,

 

Proposed Committee Substitute As Committee Substitute.

 

Whenever an ordinance or resolution is reported to the council as a substitute or as second or subsequent substitute, its original form(s), if any, shall not be reported to the council nor placed on the council docket, but shall be deposited in the files of the city clerk, together with all other data relating to the original ordinance.

Rule 20. Amending an amendment.

A motion to amend an amendment shall be in order, and one to amend an amendment to an amendment shall not be introduced.

 

An amendment modifying the intention of a motion shall be in order, but an amendment relating to a different matter shall not be in order.

Rule 20-A. Motion to hold indefinitely.

If the council passes a motion to hold an ordinance indefinitely, the ordinance shall be held off of the docket until it is called up by a motion for consideration or until it becomes part of the semi-annual docket and is deemed lost, whichever occurs first.


Rule 21. Ordinance preparation time schedule.

Ordinances or resolutions, prepared by the Law Department to appear on the next immediate docket, must be delivered to the city clerk by noon two days prior to the council meeting at which the legislation is to be introduced.

 

An ordinance or resolution received by the city clerk after noon on the above designated day shall be processed but not docketed, unless presented by a member at the regular meeting and approval is given by the council in accordance with these rules. It shall be the duty of the city clerk to publish by noon (12:00) of the day of said council meeting a docket setting forth by number and full descriptive title, all ordinances, resolutions, and documents to come before the council for consideration that day. Copies of this docket shall be distributed to the members at the scheduled business session on the day of said meeting.

 

Rule 22. Introduction of ordinances and resolutions and preparation of fact sheets.

 

All ordinances and resolutions shall be introduced in the council only in printed or written form. Ordinances may be introduced only by the mayor, councilmember, city manager, or department heads with approval of the city manager. The city attorney shall review the ordinance request, prepare the ordinance and approve the ordinance for form. The ordinance fact sheet and fiscal note shall be prepared by the requester of the ordinance and submitted to the city clerk along with the ordinance request for the ordinance. The city clerk shall make the ordinance and attachments available to the city manager for review and the addition of any other known facts not known to the ordinance requester.

Rule 22-A. Ordinance content.

No ordinance shall contain more than one subject.

Rule 22-B. Reading of ordinances.

On first, second, and third reading of ordinances, the number, title, and committee report only shall be read. Any member may request the reading of any ordinance or resolution as a whole.

Rule 23. Appropriation ordinance, purpose to be shown.

Appropriation ordinance requests shall show the full purpose of the appropriation and the fund to which it is to be charged. The city attorney shall not prepare an appropriation ordinance, except for the mayor or a councilperson, absent the approval of the city manager and the director of the department under whose supervision the money is to be expended. The city clerk shall not docket any appropriation ordinance until assured that the above described approvals and a fiscal note accompany the ordinance.


Rule 24. Proposed ordinances, distribution of duties of city clerk.

The city clerk shall prepare and distribute copies of all proposed ordinances, together with summaries, to all members of the council at the meeting at which the ordinance is to be introduced.

Rule 25. Referral to committee.

All ordinances after the first reading shall be referred by the president to such committee as would be appropriate, unless otherwise ordered by the council. Ordinances referred to special committees shall also be referred to a standing committee. Special committees shall consider such ordinances and forward them to the standing committee with comments and recommendations. Standing committees shall consider and report ordinances to council with their recommendations. An assigned ordinance may be changed from one committee to another with the consent of the chair of each committee involved. Ordinances or resolutions may be adopted upon any reading, in accordance with the provisions of Article II, Section 14 of the Charter. A resolution may be referred at any time before adoption to the appropriate committee. After committee report, the resolution shall be on second reading unless the committee otherwise directs the clerk.

 

Rule 26. Informal matters - communications.

 

Informal matters may be disposed of as follows:

 

1. Such matters where appropriate may be conveyed to the attention of the council by the administrative staff, through the city manager, or the city clerk or by members of the council in the form of a communication to the mayor and council which shall bear the serial number assigned by the city clerk. Such communication shall be delivered to the city clerk and placed on the regular docket under Communications.

 

2. Such communication shall be referred by the mayor to the appropriate council committee for hearing, if so required, and for necessary consideration.

 

3. Following its consideration of the communication, the committee may order the communication filed or may return its action on the communication to the floor in the form of a resolution. The recommendations of the committee on the resolution shall accompany the communication. Provided, however, that where time is of the essence in disposition of such matter, the council, upon request of the official submitting the communication, may consider and act upon the communication on the date of presentation.

 

4. A resolution in response to a communication shall be docketed on the first reading and the adoption of the resolution shall be voted upon. A further reference of the resolution to the committee shall not be required and the resolution may be voted upon at its first reading.

 

Rule 26-A. Consent docket.

The docket shall list a consent and debate docket under the headings for resolutions requesting adoption, third readings and scheduled committee advances. All ordinances and resolutions will be placed on the debate docket unless the reporting standing committee by unanimous vote of those present designates that the ordinance be on the consent docket. Ordinances and resolutions on the consent docket will be voted upon without discussion or explanation by one vote. Ordinances and resolutions on the debate docket will be explained by the committee chair and subject to debate. An ordinance on the consent docket can be debated upon the request of any member of the council. Ordinances on the consent docket will be subject to all customary motions.

Rule 27. Franchise grants, printing and distribution.

All ordinances and substitute ordinances or amended ordinances granting any and all franchises which shall come within the provisions of the charter of the city, shall after being referred to an appropriate committee, be printed at the expense of the persons or corporations desiring such franchises, and at least fifty copies thereof shall be prepared for distribution among the members of the council and other persons interested in such franchise or franchises.

Rule 28. Committee reports, calling out of committee.

All ordinances and resolutions must be reported by a committee within 20 days after the date of reference therein. If not reported out, any member of the council may call the document out of committee by notifying the city clerk and president in open session. If the ordinance or resolution is so called out of committee in open session, the city clerk shall place the ordinance or resolution on the council docket at the next succeeding council session for second reading and, unless other council action is taken, the ordinance shall be on third reading at the council session next succeeding the second reading. The ordinance or resolution shall not be further referred to committee without the affirmative vote of seven members of the council.

Rule 28-A. Semi-annual docketing.

At the first council meeting following June 30 and December 31 of each year, the city clerk shall cause to be printed a semi-annual docket listing by number and title all ordinances and resolutions more than six months old and undisposed of as of the date of such council meeting. Such docket listing shall be referred to the appropriate committee, which shall consider and report the same with its recommendations to the council. Once the clerk has received all the recommendations, the semi-annual docket listing the committee recommendations shall be presented at the next council meeting. The committee recommendations will be accepted unless any member of the council shall request that a specific measure or measures remain in committee for an additional six months; provided, however, that this rule shall not apply to ordinances relating to proposed annexations.

Rule 29. Privileges of floor.

No persons except members or ex-members of the council, the city manager and staff, reporters for the news media, the city attorney and staff, and city auditor, the sergeant-at arms, the city clerk and staff, and persons invited by the president of the council, or by vote of the council, shall be admitted within the bar of the council chamber. No persons except members of the council, and except the city manager, the city auditor, the city attorney, the city clerk, or their respective representatives, and except persons invited by a vote of the council, shall be permitted to address the council. No persons except members of the council, the city manager, the city auditor, the city attorney, the city clerk, or their respective representatives, and persons invited by a vote of the council, shall in any form contact or attempt to contact a member of the council within the bar while the council is in session. The sergeant-at-arms or security shall cause this rule to be rigidly enforced. The sergeant-at-arms or security shall rigidly enforce the prohibition of persons into the security booth. The city manager will provide assistance to the sergeant-at-arms or security at their request.

 

Rule 30. Attendance at council meetings.

(a) Members shall advise the mayor, mayor pro tempore, the city manager, and the city clerk at least 24 hours in advance, except in the most unusual cases, of their intention to be absent, the reason for their absence and where they will be during such absence and shall advise the mayor when they will be available at a later date in the event that the meeting must be recessed. If a councilmember is absent from a city council meeting on official city business, as an officially designated city representative, the councilmember may request that the city clerk record in the minutes for that meeting that the member was absent because of official city business.

 

(b) The city manager, or acting city manager, shall attend all meetings of the council. The city manager may make recommendations to the council and shall have the right to take part in all discussions of the council but shall have no vote.

 

(c) The city attorney, or an assistant city attorney, shall attend all meetings of the council. The city attorney shall act as the councils parliamentarian.

 

(d) The city clerk, or a deputy city clerk, shall attend all meetings of the council and its committees and keep a record of the actions of the council or committee.


Rule 31. Debate.

 

(a) During council meetings, councilmembers shall preserve order and decorum and shall neither, by conversation or otherwise, delay or interrupt the proceedings nor refuse to obey any orders of the presiding officer or rules of the council. Councilmembers shall not use cellular phones or personal electronic communication devices during council proceedings.

(b) Every councilmember desiring to speak shall address the presiding officer and, upon recognition by the presiding officer, shall confine remarks to the question under debate and shall avoid discussion of personalities and the use of indecorous language. All members of the council shall accord the utmost courtesy to each other, the staff and members of the public who might be testifying. All councilmembers must address each other and designated staff by their appropriate title, i.e., mayor, councilman, councilwoman, city manager, city clerk, city attorney, or Mr./Mrs./Ms./Miss. The presiding officer shall attempt to recognize councilmembers in the order they seek recognition.

 

(c) Every councilmember desiring to question the administrative staff shall address questions to the city manager, who shall be entitled either to answer the inquiries personally or to designate some member of the staff for that purpose.

 

(d) A councilmember, once recognized, shall not be interrupted while speaking unless called to order by the presiding officer, a point of order is raised by another member, or the speaker chooses to yield to another member. If a councilmember is called to order while speaking, the member shall cease speaking immediately until the question of order is determined. If ruled to be in order, the member shall be permitted to proceed.

 

(e) Councilmembers shall confine their questions to the particular matters before the assembly and, in debate, shall confine their remarks to the issues before the council.

 

(f) No member shall walk between the presiding officer and the city clerk or between the presiding officer and a member addressing that officer. No member shall address the presiding officer while a vote is being taken, except to ask for a clarification on the issue being voted or to raise a point of order.

 

Rule 32. Public conduct in council meetings.

 

(a) Media representatives shall not interrupt the council session by occupying a councilmembers seat, by conducting interviews or by seeking a councilmembers comments during the council meeting, while such councilmember is in the council chamber.

 

(b) Citizens are welcome to attend all official meetings of the city council and will be admitted to the council chamber up to the fire safety capacity of the room.

 

(c) All citizens will refrain from extensive private conversations in the chamber while the city council is in session. Citizens attending a council meeting shall not use cellular phones in the council chambers during council proceedings.

 

(d) Citizens attending council meetings also shall observe the same rules of propriety, decorum and good conduct applicable to members of the council. Further, no citizen in attendance at council meetings shall attempt to contact any councilmembers during a council session by written or oral means within the bar without the consent of any councilperson. Any person making personal, impertinent, and slanderous remarks or who become boisterous while addressing the council or while attending the council meeting or attempting to communicate with councilmembers as prohibited herein shall be removed from the room if the sergeant-at-arms or security is so directed by the presiding officer, and the person shall be barred from the council chamber during that session of the city council.

(e) Unauthorized remarks from the audience, stamping of feet, whistles, yells, and similar demonstrations shall not be permitted by the presiding officer, who shall direct the sergeant-at-arms or security to remove such offenders from the room.

 

(f) Citizens attending council meetings are not allowed to bring food or drink into the council chamber.

 

(g) In case of disturbances or disorderly conduct in the council chamber, the presiding officer shall have power to order the same cleared by the sergeant-at-arms or security.

Rule 33. Suspension of rules.

Any provision of these rules not governed by the charter or code may be temporarily suspended at any meeting of the council, by a majority vote of all members elected.

Rule 34. To amend rules.

Proposed amendments or rules shall be referred to the Legislative, Rules, and Ethics Committee for its report and recommendations and may be adopted by a majority vote of the members of the council. No amendment or rule may be adopted at the same meeting at which it is introduced.

Rule 35. Annual review of appointed positions.

The city manager, city auditor and city clerk shall be reviewed annually as follows:

1. The budget and audit committee shall review the performance and salary of

the city auditor and make recommendations to the entire council.

 

2. The finance committee shall review the performance and salary of the city

clerk and make recommendations to the entire council.

 

3. The council shall review the performance and salary of the city manager.

 

4. The purpose of this rule is to insure that the performance and salary of the above three positions are reviewed at least annually and no provision of this rule shall prevent the budget and audit committee, the finance committee or the council from performing such a review of the positions assigned to it at any other time.

Rule 36. Council proceedings published.

The city clerk shall publish a record at least weekly in which an abstract of the proceedings of each meeting of the city council is promptly published. This publication shall be called The Kansas City Council Record and copies of it shall be made available to the public free of charge in the office of the city clerk.

Rule 37. Closed sessions.

Under those circumstances provided for in Missouris Open Meetings Law and in such other circumstances as may be provided for by law, the council or any of its committees may enter into closed session pursuant to a vote of a majority of a quorum. In any such instance, the reason for closing the meeting by reference to the specific provision of the law authorizing closing and the vote of each member on the motion to close shall be announced in open session beforehand and made a part of the minutes.

Business not directly related to the specific reason announced for closing the meeting shall not be discussed during the closed session; and the meeting shall be closed only to the extent necessary for the reason announced. Any votes taken during a closed session shall be by roll call and recorded.

Closed sessions may be adjourned by the chair if he or she determines that there is no further business to be considered in closed session and if there is no objection by any member of the body. In the event of an objection, adjournment of a closed session shall be upon motion which shall be by roll call and recorded as provided above. After the closed session is ended, the council will be in open session and shall proceed as appropriate.

 

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