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Legislation #: 160726 Introduction Date: 9/22/2016
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the Manager of Procurement Services to execute a one year term and supply landfill services contract with WCA-Kansas City Transfer, LLC; and authorizing the Manager of Procurement Services to amend the contract and to renew the contract for nine additional one year terms.

Legislation History
DateMinutesDescription
9/21/2016 Filed by the Clerk's office
9/22/2016 Referred to Finance and Governance Committee
9/28/2016 Advance and Do Pass, Debate
9/29/2016 Passed

View Attachments
FileTypeSizeDescription
160726.pdf Authenticated 85K Authenticated
160726 Fact Sheet.pdf Fact Sheet 75K 160726 Fact Sheet-Landfill Contract
160726 Fiscal Note.pdf Fiscal Note 36K 160726 Fiscal Note-WCA KC Transfer

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ORDINANCE NO. 160726

 

Authorizing the Manager of Procurement Services to execute a one year term and supply landfill services contract with WCA-Kansas City Transfer, LLC; and authorizing the Manager of Procurement Services to amend the contract and to renew the contract for nine additional one year terms.

 

WHEREAS, on April 1, 2016, the City issued an Invitation for Bids for Landfill Services; and

 

WHEREAS, the City received three bids from Courtney Ridge Landfill, LLC, Jim’s Disposal Services, LLC, and WCA-Kansas City Transfer, LLC; and

 

WHEREAS, after the bids were evaluated, the City determined it was in the best interest of the City and the City’s residents to utilize all three landfill services locations rather than awarding one landfill services contract; and

 

WHEREAS, the Manager of Procurement Services negotiated contracts with all three bidders making the individual contract awards technically a sole source contract because the solicitation was an Invitation for Bids and not a Request for Proposals; and

 

WHEREAS, Section 3-41(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $1,300,000.00; and

 

WHEREAS, the General Services Department estimates the City will spend $2,000,000.00 in Fiscal Year 2016-2017 for landfill services; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Manager of Procurement Services is hereby authorized to execute a one year term and supply landfill services contract with WCA-Kansas City Transfer, LLC and to amend the contract and renew the contract for nine additional one year terms. A copy of the contract is on file in the Procurement Services Division.

 

________________________________________

 


 

The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City’s Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

 

___________________________________

Randall Landes

Director of Finance

 

Approved as to form and legality:

________________________________

James M. Brady

Assistant City Attorney