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Legislation #: 180700 Introduction Date: 9/13/2018
Type: Ordinance Effective Date: none
Sponsor: None
Title: Amending Article VIII of the Administrative Code of Kansas City, Missouri, relating to the Classification and Compensation Plan, by repealing Section 2-1099 relating to vacation leave and enacting in lieu thereof a new section of like number and subject matter changing the amount of vacation received from weeks to hours and increasing the maximum accrual for certain employees with twenty or more years of service, and establishing an effective date.

Legislation History
DateMinutesDescription
9/11/2018 Filed by the Clerk's office
9/13/2018 Referred to Finance and Governance Committee
9/19/2018 Advance and Do Pass, Debate
9/20/2018 Passed

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180700.pdf Authenticated 149K Authentication
180700 Ordinance.pdf Other 142K Ordinance
180700 compared.pdf Other 137K Compared V
180700 Fiscal Note.pdf Fiscal Note 15K Fiscal Note
180700 Fact Sheet .pdf Fact Sheet 236K Fact Sheet

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ORDINANCE NO. 180700

 

Amending Article VIII of the Administrative Code of Kansas City, Missouri, relating to the Classification and Compensation Plan, by repealing Section 2-1099 relating to vacation leave and enacting in lieu thereof a new section of like number and subject matter changing the amount of vacation received from weeks to hours and increasing the maximum accrual for certain employees with twenty or more years of service, and establishing an effective date.

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That Chapter 2, Code of Ordinances, entitled “Administration”, relating to the Classification and Compensation Plan, is hereby amended by repealing Sections 2-1099, enacting in lieu thereof a new section of like number and subject matter, to read as follows.

 

Sec. 2-1099. Vacation leave.

 

(a) Generally.

 

(1) Amount.

 

a.                   Vacation leave for all full-time regular employees in the classified or unclassified service, except employees specifically covered elsewhere in this section, allocated to classes within the managerial, professional, supervisory or confidential group shall receive vacation leave annually as follows:

 

After 6 months of service 40 hours

After 1 year of service 80 hours

After 5 years of service 120 hours

After 10 years of service 136 hours

After 15 years of service 160 hours

After 20 years of service 184 hours

b.                  Employees in a department director, assistant city manager, city clerk or city auditor classification shall receive vacation leave annually as follows:

 

After 6 months of service 120 hours

After 5 years of service 160 hours

After 10 years of service 216 hours

After 15 years of service 240 hours

c. A regular employee appointed to the classified or unclassified service on or prior to the fifteenth day of the month shall receive vacation leave credit beginning on the first day of that month; such employee appointed to the classified or unclassified service subsequent to the fifteenth day of the month shall receive vacation leave credit beginning on the first day of the succeeding month.

 

d. An employee who is compensated for 41 hours or more in a pay period will be credited with the proportionate amount for the pay period.

 

e. A full-time contract employee appointed as a full-time regular employee after June 1, 2002, who has been a resident of Kansas City, Missouri and a full-time contract employee for at least five consecutive years immediately preceding appointment and whose contracts during such period provided vacation leave for the employee:

 

1. Shall be credited with five years of services for purposes of calculating annual vacation leave under this section;

 

2. Shall not be considered a new employee for purposes of subsection (a)(2) of this section; and

 

3. Shall be credited with any vacation leave credited and unused as a contract employee.

 

(2) New employees; scheduling. No annual leave may be taken by an employee until the employee has been in the service of the city continuously for a period of six full months. Each department head shall keep records of vacation leave credit and use, and shall schedule vacation leaves with particular regard to the seniority of employees, to accord with operating requirements, and insofar as possible with the requests of employees.

 

(3) Accrual. Employees with less than 15 years of service may accrue vacation leave to a maximum of twice the amount earned in a year. Employees with 15 consecutive years or more of service may accrue vacation leave to a maximum of two and half times the amount earned in a year. Employees who are in the job class of budget officer, deputy city attorney, deputy director, deputy director of aviation or deputy director of water services and who have 20 consecutive years or more of service may accrue vacation leave to a maximum of 600 hours.

 

(4) Terminal leave. Any permanent employee leaving the municipal service shall be compensated for vacation leave credited and unused to the date of the employee's separation or resignation, provided the employee has been in the service of the city for at least six full months.

 

(5) Holidays occurring during vacation period. Any official holiday as set forth in this article that shall occur during an employee's scheduled vacation period shall not be counted as a day of vacation.

 

(6) Extra vacation day. Each full-time regular employee in the classified and unclassified service shall receive, in addition to the employee's regular vacation leave credit provided for in this section, two additional days of vacation, which may be taken at the employee's option, with the approval of the employee's department head.

 

(7) Kansas City Corporate Challenge competition. Employees participating in the city's official Kansas City Corporate Challenge competition shall earn an extra vacation day upon meeting the following criteria:

 

a. Receiving a medal for first, second or third place in an officially sponsored Kansas City Corporate Challenge event or

 

b.                  Representing the city in at least two officially sponsored Kansas City Corporate Challenge events (i.e. in competition, as an event coordinator, or as an assigned volunteer).

 

c. The extra vacation day must be taken during the fiscal year in which it was earned and cannot be accumulated. If an employee fails to use the extra vacation day prior to the end of the fiscal year the extra vacation day shall be forfeited. An unused extra vacation day shall not be paid out upon an employee's separation.

 

(8) City manager. The city manager shall be entitled to annual leave of six full five-day workweeks.

 

(b) Local 500-AFSCME. Employees allocated to classes covered by the provisions of the work agreement between the city and Local 500-American Federation of State, County and Municipal Employees shall receive vacation leave in accordance with the provisions of the work agreement in effect.

 

(c) Local 42-IAFF. Employees allocated to classes covered by the provisions of the work agreement between the city and Local 42-International Association of Fire Fighters shall receive vacation leave in accordance with the provisions of the work agreement in effect.

 

(d) Local 3808-IAFF. Employees allocated to classes covered by the provisions of the work agreement between the city and Local 3808-International Association of Fire Fighters shall receive vacation leave in accordance with the provisions of the work agreement in effect.

 

(e) Waiving vacation. As vacation leave is granted to employees for a period of recreation, no employee shall be ordinarily permitted to waive such leave for the purpose of receiving double pay, excepting, however, that employees in pay range M-K and below with ten years or more of service, and having at least four weeks of accumulated vacation, may cash in 40 hours of vacation per year. The number of employees who may exercise this option during any pay period is limited to five percent of the M-class department employees.

 

(f) Prerequisites for usage. Generally, vacation time must be earned and recorded prior to usage.

 

Section 2. That this ordinance will be effective September 30, 2018.

 

__________________________________________

 

Approved as to form and legality:

 

 

________________________________

Saskia C.M. Jacobse

Senior Associate City Attorney