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Legislation #: 060416 Introduction Date: 4/13/2006
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the Director of Finance to accept the proposal of Koch Financial Corporation to finance the customization and implementation of the Municipal Court Case Management System provided by the State of Missouri’s Office of State Court Administrators, in an approximate principal amount not to exceed $3,120,199.00; executing any and all documents and agreements necessary for the financing under a Master Lease Purchase Agreement with Koch Financial Corporation; estimating and appropriating lease proceeds in the total amount of $3,788,371.00 declaring the intent of the City to reimburse itself from the lease purchase proceeds for certain expenditures; authorizing the Director of Finance to close project accounts upon project completion; designating requisitioning authorities; and recognizing an emergency.

Legislation History
DateMinutesDescription
4/11/2006 Filed by the Clerk's office
4/13/2006 Referred to Finance and Audit Committee
4/19/2006 Advance and Do Pass, Debate
4/20/2006 Passed

View Attachments
FileTypeSizeDescription
060416.pdf Authenticated 271K Authenticated
Approp _ Admin 4-5-06 v3.xls Other 334K Approp & Admin
fiscal notes for fact sheet-Mun Crt System ver1.xls Fiscal Note 39K Fiscal Note
ordinance fact sheet-v1.xls Fact Sheet 39K Fact Sheet

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ORDINANCE NO. 060416

Authorizing the Director of Finance to accept the proposal of Koch Financial Corporation to finance the customization and implementation of the Municipal Court Case Management System provided by the State of Missouris Office of State Court Administrators, in an approximate principal amount not to exceed $3,120,199.00; executing any and all documents and agreements necessary for the financing under a Master Lease Purchase Agreement with Koch Financial Corporation; estimating and appropriating lease proceeds in the total amount of $3,788,371.00 declaring the intent of the City to reimburse itself from the lease purchase proceeds for certain expenditures; authorizing the Director of Finance to close project accounts upon project completion; designating requisitioning authorities; and recognizing an emergency.

WHEREAS, Ordinance No. 051192 authorized the Director of Finance to accept the Master Lease Purchase Agreement proposal of Koch Financial Corporation (Koch); and

WHEREAS, it is essential that the Municipal Court develop and implement customizations to the Municipal Court Case Management System (System) provided by the State of Missouris Office of State Court Administrators (OSCA) in order to provide efficient and effective service for the residents of the City of Kansas City, Missouri; and

WHEREAS, the principal amount of the cost of the System will be financed by a tax-exempt lease purchase agreement; and

WHEREAS, the purchase of such System can be financed by a Master Lease Purchase Agreement; the payment of which will be made by appropriations in the Municipal Courts Division operating budget over a period of eight (8) years; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

Section 1. That the Director of Finance is authorized to accept the proposal of Koch for financing the acquisition of Equipment through a draw upon the Master Lease Purchase Agreement in an approximate principal amount not to exceed $3,120,199.00.

Section 2. That the Director of Finance is authorized to execute, deliver and file in the name of the City, the Master Lease Purchase Agreement and any and all documents and agreements necessary to complete such financing.

 

Section 3. That the appropriation in the following account of Fund No. 1000, the General Fund Balance is hereby reduced in the following account in the following amount:

 

06-1000-272020-B Municipal Courts Technology Improvements $668,172.00

 

Section 4. That the sum of $668,172.00 is hereby appropriated from the Unappropriated Fund Balance of Fund No. 1000 of the General Fund to the following account:

 

06-1000-129998-X Transfer to Fund No. 3230 $668,172.00

Section 5. That the revenue in the following account of Fund No. 3230, the Equipment Lease Capital Acquisition Fund, is hereby estimated in the following amount: 

AL-3230-120000-583000 Reimbursement from Bank or Lease Co. $3,120,199.00 AL-3230-120000-501000 Transfer from Fund No. 1000 668,172.00 TOTAL $3,788,371.00

Section 6. That the sum of $3,788,371.00 is hereby appropriated from the Unappropriated Fund Balance of Fund No. 3230, the Equipment Lease Capital Acquisition Fund, to the following accounts:

 

AL-3230-272025-B Court Case System $3,725,109.00

AL-3230-272025-E Court Case System 63,262.00

TOTAL $3,788,371.00

Section 7. That the Director of Information Technology is hereby designated as requisitioning authority for Account No. AL-3230-272025 and the Director of Finance is hereby designated as requisitioning authority for Account No. 06-1000-129998-903230.

Section 8. That the Director of Finance is hereby authorized to close project accounts upon project completion and return the unspent portion of the appropriation to the Fund Balance from which it came.

 

Section 9. That the City hereby declares its official intent to reimburse itself for certain expenditures made within 60 days prior to or on and after the date of this ordinance with respect to the purchase of the System with the proceeds of lease expected to be issued by the City. The maximum principal amount of lease proceeds expected to be financed under this lease purchase is $3,120,199.00. This constitutes a declaration of official intent under Treasury Regulation 1.150-2.

 

Section 10. That the ordinance is recognized as an emergency measure within the provisions of Section 15, Article II of the Charter of Kansas City, and shall take effect in accordance with that section.

 

_____________________________________________

 


I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

 

___________________________________

Debra R. Hinsvark

Director of Finance

 

Approved as to form and legality:

 

 

___________________________________

Heather A. Brown

Assistant City Attorney