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Legislation #: 200814 Introduction Date: 9/17/2020
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the Manager of Procurement Services to execute a one (1) year contract with Conrad Fire Equipment Inc., as the dealer for the purchase of twelve (12) Ambulances; and authorizing five (5) successive one-year renewal options without further City Council approval.

Legislation History
DateMinutesDescription
9/17/2020 Filed by the Clerk's office
9/17/2020 Referred to Finance, Governance and Public Safety Committee
9/23/2020 Advance and Do Pass, Debate
9/24/2020 Passed

View Attachments
FileTypeSizeDescription
200814.pdf Authenticated 57K Authenticated Ordinance
Ambulance Contract Fact Sheet Ordinance 200814.pdf Fact Sheet 75K Fact Sheet
Ambulance Fiscal Note Ordinance 200814.pdf Fund Number 65K Fiscal Note

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ORDINANCE NO. 200814

 

Authorizing the Manager of Procurement Services to execute a one (1) year contract with Conrad Fire Equipment Inc., as the dealer for the purchase of twelve (12) Ambulances; and authorizing five (5) successive one-year renewal options without further City Council approval.

 

WHEREAS, Section 3-4l(a)(2), Code of Ordinances, requires the Manager of Procurement Services, to obtain City Council authorization to enter into contracts that may exceed $1,000,000.00; and

 

WHEREAS, on July 9, 2020, the Council approved Ordinance No. 200499 authorizing the Master Lease Purchase Agreement for the acquisition and funding for twelve (12) ambulances in Fiscal Year 2020-21; and

 

WHEREAS, the Fire Department estimates the expenditure of over $3,600,000.00 per year, with an estimated total expenditure of $17,000,000.00 over the next five (5) fiscal years for the purchase total of 60 ambulances; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Manager of Procurement Services is authorized to execute a one (1) year contract with Conrad Fire Equipment Inc., as the dealer for the purchase of twelve (12) Fire Department Ambulances.

 

Section 2. That the Manager of Procurement Services is authorized to extend the Conrad Fire Equipment Inc., contract for up to five (5) additional one-year periods without City Council approval.

 

_____________________________________________

 

The City has no financial obligation under both this Ordinance and Contract until the Manager of Procurement Services issues a Purchase Order which shall be signed by the City's Director of Finance certifying there is a balance, otherwise unencumbered, to the credit of the appropriation to which the expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment will be made, each sufficient to meet the obligation incurred in the Purchase Order.

 

______________________________

Tammy Queen

Director of Finance

 

Approved as to form and legality:

 

______________________________

Alan Holtkamp

Assistant City Attorney