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Legislation #: 190838 Introduction Date: 10/3/2019
Type: Resolution Effective Date: none
Sponsor: MAYOR LUCAS
Title: Establishing the Emerging Technology Board to replace and expand on the work of the Smart City Advisory Board.

Legislation History
DateMinutesDescription
10/2/2019 Filed by the Clerk's office
10/3/2019 Referred to Finance, Governance and Public Safety Committee
10/3/2019 Referred to Finance, Governance and Public Safety Committee
10/9/2019 Do Pass
10/10/2019 Assigned to Third Read Calendar
10/17/2019 Adopted

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190838 fact sheet.docx Fact Sheet 30K fact sheet
190838.pdf Authenticated 186K Authenticated Ordinance

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RESOLUTION NO. 190838

 

Establishing the Emerging Technology Board to replace and expand on the work of the Smart City Advisory Board.

 

WHEREAS, through Smart City and other endeavors, Kansas City has embraced human-centered uses of emerging technology, inter-connectivity, and efficient, data-driven governance and decision making to improve the delivery of public services and the well-being of residents and visitors; and

 

WHEREAS, uses of emerging technology can advance achievement of goals relating to health care, education, quality of life and climate, safe environments, the creation of opportunities for innovation, entrepreneurship, and economic development, and other goals identified in City planning, including in the City-wide business plan; and

 

WHEREAS, at the same time, emerging technology experiments and deployments by the City, by businesses seeking to operate in the City, and by public-private partnerships, present new challenges and risks of adverse impacts on individual rights, the public commons, and governmental services and processes which the City should be prepared to assess and address with diligence, care, transparency and accountability; and

 

WHEREAS, the development of appropriate policies and practices to facilitate the desired generation of public benefits from innovative uses of emerging technology without undue costs and risks requires gathering and utilizing well-informed, timely, diverse, and meaningful input from subject matter experts, residents, and other stakeholders, and from well-coordinated, collaborative efforts across City departments and agencies; and

 

WHEREAS, the Council believes because of the rapidly accelerating complexity of interactions with emerging technologies, City government should adhere to the following “core principles” to guide its procurements and deployments of new technologies, negotiation of related public-private partnerships, and well-balanced regulation of and interactions with emerging technology-based businesses:

 

(i)                 The City should seek to ensure that (a) City air, water, land, food, and affordable housing are of sufficiently high quality and accessibility so all individuals in our communities can have healthy, fulfilling, and dignified lives; (b) public commons and privacy rights of individuals are protected; and (c) there are equitable opportunities for education, life-long learning, health and wellness, and economic prosperity for all residents; and

 

(ii)               The City should employ existing mechanisms, and where necessary or appropriate, develop new mechanisms to gather well-informed, timely, diverse, and meaningful input from subject matter experts, residents, and other stakeholders in deliberations on emerging technology matters involving significant decisions affecting residents’ and visitors’ individual rights, equitable outcomes, governmental accountability, transparency, and responsiveness (“Significant Emerging Technology Decisions”); and

WHEREAS, Committee Substitute for Resolution No. 150289 created a Smart City Advisory Board, which since 2015 has focused its work primarily on Smart City endeavors in the Smart Corridor along the Streetcar line; and

 

WHEREAS, on August 15, 2019, a workshop organized as an activity related to an interdisciplinary Law, Technology and Public Policy course, was held at UMKC to gather feedback on a preliminary abstract of a proposal for the City to establish an Emerging Technology Board; and

 

WHEREAS, a report on the feedback gathered at the workshop was submitted to the City’s Chief Innovation Officer on September 6, 2019; and

 

WHEREAS, feedback from the nearly 50 workshop participants, including leaders of several neighborhood associations, City staff, educators, community organizations, representatives of business and technology entrepreneurs, and others, compiled and analyzed in that workshop report supports the conclusion that the Emerging Technology Advisory Board should be established; NOW, THEREFORE,

 

BE IT RESOLVED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the Emerging Technology Board (the “Board”) is hereby created and established and charged with the following:

 

(i) fostering a system of collaboration among City departments and agencies on significant emerging technology decisions;

 

(ii) providing City decision makers with well-informed advice on significant emerging technology decisions involving City uses of emerging technology, City regulation of new technology uses by private entities and by public-private partnerships, consistent with the core principles set forth above; and

 

(iii) regularly engaging community stakeholders to help inform such advice.

 

Section 2. The Board shall have seven voting (7) members (“Voting Members”) appointed by the Mayor, subject to the following terms and conditions:

 

a.                   One (1) Voting Member may be the City’s Chief Innovation Officer, who may serve as the Board’s Chair.

 

b.                  One (1) co-Chair Voting Member, who is not a City employee, who should have substantial experience in engaging with community or neighborhood groups; and

 

c.                   Five (5) Voting Members shall be individuals who are not City employees, consisting of individuals with expertise and experience in the following fields: technology innovation; business and entrepreneurship; law and policy development; anthropology or sociology; and public affairs.

 

Section 3. The Board shall have five (5) ex officio (non-voting) members (“Ex Officio Members”) appointed by the Mayor, who are heads of or senior staff in departments with responsibilities that cut across all or substantially all City departments and agencies.

 

Section 4. All Voting and Ex Officio Members of the Board shall serve without compensation and be appointed for two (2) year terms (with no limit on the number of times they may be reappointed); provided, any Board Member may be removed and replaced as such by the Mayor at any time.

 

Section 5. The Board will meet no less frequently than quarterly. The Board has the power to adopt rules governing its own procedures and determinations of the time and place of its regular and special meetings, subject to the general requirement that it seek to adhere to the core principles in its work, and subject to the following specific requirements:

 

a.                   On all significant emerging technology decisions coming before the Board for its advisory input to City decision makers, the Board will be required to gather well-informed, timely, diverse, and meaningful input from residents and other community stakeholders, and include in its reports and recommendations on such decisions disclosure of the substance of that input and manner it was sought and obtained;

 

b.                  In developing its advice and recommendations on each significant emerging technology decision, the Board shall seek input from individuals without conflicts of interest who collectively possess all the subject matter categories of relevant expertise listed below the Board Chair deems relevant, whether or not such individuals are Board Members, and suggest collaborations among and information gathering from City departments as the Board Chair deems relevant to any decision. For purposes hereof, “relevant expertise” means expertise in one or more of the following subjects:

 

i.                    Business management

ii.                  Cyber security

iii.                Data sharing agreements

iv.                Efficiency/business processes

v.                  Engineering and science of emerging technologies

vi.                Ethics

vii.              Finance

viii.            Government administration

ix.                Laws pertaining to information and privacy

x.                  Political Science

xi.                Transparency and plain language

xii.              Technology contracts (hardware and software)

 

c.                   The Chair and Vice Chair shall collaborate on setting the agenda for each Board meeting, with the understanding that significant emerging technology decisions may be brought before it by City personnel or by community stakeholders;

 

d.                  Unless otherwise required by applicable law, all Board meetings shall be open to the public, with appropriate notice (including a meeting agenda) posted in advance of each meeting. Minutes of each Board meeting shall be posted on the City’s website.

 

e.                   No later than the 1st of August of each year, the Board shall submit an annual report to the Mayor’s Office, the City Council members, and the City Manager summarizing its work and achievements and communicating its performance metrics and costs incurred, if any, and, with regard to input gathered by community stakeholders, that report must include the extent to which community stakeholder input was considered when arriving at the Board’s advice to applicable City decision makers, and further, to the Board’s knowledge, taken into account in the deliberations by such decision makers.

 

Section 6. The City shall provide the Board with funding, and staff support, as the City Manager deems reasonable and appropriate to carry out its functions as contemplated by this Resolution.

 

Section 7. As an initial activity, the Board shall engage subject matter experts from diverse fields and perspectives to train its Members in planning adherence to core principles in advising City decision makers on City interactions with emerging technologies, and then, subject to meeting the other requirements set forth in Section 5 above, develop and adopt operating rules, guidelines, and a code of conduct consistent with that training, including, without limitation, rules regarding avoidance of conflicts of interest on matters that come before the Board.

 

Section 8. The Smart City Advisory Board created by Committee Substitute for Resolution No. 150289 is hereby dissolved and terminated.

 

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