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Legislation #: 200046 Introduction Date: 1/23/2020
Type: Ordinance Effective Date: none
Sponsor: None
Title: Estimating revenue and appropriating $970,000.00 in the Special Obligation Series 2020B Fund for renovations to City Hall; designating requisitioning authority; authorizing the Director of Finance to close project accounts upon completion; and declaring the intent of the City to reimburse itself from bond proceeds for certain expenditures.

Legislation History
DateMinutesDescription
1/22/2020 Filed by the Clerk's office
1/23/2020 Referred to Finance, Governance and Public Safety Committee
2/12/2020 Do Pass as a Committee Substitute
2/13/2020 Assigned Third Read Calendar as Substituted
2/20/2020 Passed as Substituted

View Attachments
FileTypeSizeDescription
200046.pdf Authenticated 78K Authenticated Ordinance
200046 Compared Version 2.12.2020.pdf Compared Version 76K Compared Version
200046 City Hall Renovations - Admin Aprop.pdf Other 52K HR Floor Approp/Admin
200046 City Hall Renovations - Fact Sheet.pdf Fact Sheet 87K HR Floor Fact Sheet
200046 City Hall Renovations - Fiscal Note.pdf Fiscal Note 41K HR Floor Fiscal Note

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COMMITTEE SUBSTITUTE FOR ORDINANCE NO. 200046

 

Estimating revenue and appropriating $970,000.00 in the Special Obligation Series 2020B Fund for renovations to City Hall; designating requisitioning authority; authorizing the Director of Finance to close project accounts upon completion; and declaring the intent of the City to reimburse itself from bond proceeds for certain expenditures.

 

WHEREAS, the FY 2018-19 Adopted Budget included $50,000.00, and the FY 2019-20 Adopted Budget included $62,000.00 for a total of $112,000.00 for the Human Resources Department to replace its personnel filing system for employee records; and

 

WHEREAS, the Human Resource Department has not undergone a remodel or general renovation since 1996 and therefore the City desires to undertake such renovations at this time (“Project”); and

 

WHEREAS, the filing system replacement requires retrofitting of existing space, which lends itself to making additional simultaneous improvements; and

 

WHEREAS, the payment of scheduled debt service payments on the 2020 Special Obligation Bonds will be made by annual appropriation of monies from the City’s General Municipal Revenues over a successive ten (10) year period; NOW, THEREFORE,

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the revenue in the following account of the Special Obligation Series 2020B Fund is hereby estimated in the following amount:

 

AL-3440-120000-590000 Bond Proceeds $970,000.00

 

Section 2. That the sum of $970,000.00 is hereby appropriated from the Unappropriated Fund Balance of the Special Obligation Series 2020B Fund to the following accounts:

 

AL-3440-148024-B-07P19036 City Hall Renovations – 10th and

12th floors $960,000.00

AL-3440-129620-B Costs of Issuance  10,000.00

TOTAL $970,000.00

 

Section 3. That the Director of the Human Resources Department is hereby designated as requisitioning authority for Account No. AL-3440-148024 and the Director of Finance is hereby designated as requisitioning authority for Account No. AL-3440-129620.

 


Section 4. That the Director of Finance is hereby authorized to close project accounts, encumbrances and retainage related to the accounts in Section 2, and return the unspent portion to the fund balance from which it came upon the earliest of (i) Project’s completion; (ii) final maturity of financing, or (iii) five years after issuance.

 

Section 5. That the City hereby declares its official intent to reimburse itself for certain expenditures made within sixty (60) days prior to or on and after the date of this ordinance with respect to the Project with the proceeds of the bonds to be issued. The maximum principal of amount of bonds intended to be issued for the Project expected is

$970,000.00. This constitutes a declaration of official intent under Treasury Regulation Section 1.150-2.

 

_____________________________________

 

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

 

_______________________________

Tammy Queen

Director of Finance

 

Approved as to form and legality:

 

 

_______________________________

Dustin E. Johnson

Assistant City Attorney