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Legislation #: 061408 Introduction Date: 12/14/2006
Type: Ordinance Effective Date: none
Sponsor: None
Title: Authorizing the City Manager to execute the following contracts with Perfect Output of Kansas City, LLC: a Master Agreement, Task Order 1 in the amount of $922,880.00 for black and white and color impressions; Task Order 2 in the amount of $1,260,000.00 to operate the City’s duplicating center and outsourced printing; Task Order 3 in the amount of $197,580.00 to operate the City’s mailroom; authorizing the City Manager to amend the Master Agreement, Task Order 1, Task Order 2 and Task Order 3 without City Council approval as long as the amendments do not exceed $100,000.00 for Task Order 1, $100,000.00 for Task Order 2 and $15,000.00 for Task Order 3; authorizing the City Manager to exercise the City’s right to renew the Master Agreement, Task Order 1, Task Order 2 and Task Order 3 each year for four additional years contingent on City Council appropriation of funds in the City’s Annual Budget and upon such appropriation the City Manager is authorized to spend the appropriated funds for the full Task Order renewal amounts and amendments; appropriating $2,595,460.00 for the first year of the Task Orders; and designating requisitioning authority.

Legislation History
DateMinutesDescription
12/14/2006 Filed by the Clerk's office
12/14/2006 Referred to Finance and Audit Committee
1/3/2007 Hold On Agenda (1/17/2007)
1/17/2007 Hold Off Agenda
7/18/2007 Release
7/20/2007 Released

View Attachments
FileTypeSizeDescription
061408.pdf Authenticated 94K released from the semi-annual docket
061408.doc Docket Memo 69K Docket Memo
Fiscal Note Perfect Output.xls Fiscal Note 37K Fiscal note
Fact Sheet Perfect Output.xls Fact Sheet 33K Fact

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ORDINANCE NO. 061408

 

Authorizing the City Manager to execute the following contracts with Perfect Output of Kansas City, LLC: a Master Agreement, Task Order 1 in the amount of $922,880.00 for black and white and color impressions; Task Order 2 in the amount of $1,260,000.00 to operate the Citys duplicating center and outsourced printing; Task Order 3 in the amount of $197,580.00 to operate the Citys mailroom; authorizing the City Manager to amend the Master Agreement, Task Order 1, Task Order 2 and Task Order 3 without City Council approval as long as the amendments do not exceed $100,000.00 for Task Order 1, $100,000.00 for Task Order 2 and $15,000.00 for Task Order 3; authorizing the City Manager to exercise the Citys right to renew the Master Agreement, Task Order 1, Task Order 2 and Task Order 3 each year for four additional years contingent on City Council appropriation of funds in the Citys Annual Budget and upon such appropriation the City Manager is authorized to spend the appropriated funds for the full Task Order renewal amounts and amendments; appropriating $2,595,460.00 for the first year of the Task Orders; and designating requisitioning authority.

 

BE IT ORDAINED BY THE COUNCIL OF KANSAS CITY:

 

Section 1. That the City Manager is authorized to execute the following contracts with Perfect Output of Kansas City, LLC: a Master Agreement, Task Order 1 in the amount of $922,880.00 for black and white and color impressions; Task Order 2 in the amount of $1,260,000.00 to operate the Citys duplicating center and outsourced printing; Task Order 3 in the amount of $197,580.00 to operate the Citys mailroom. A copy of the Master Agreement, Task Order 1, Task Order 2 and Task Order 3, in substantial form, are on file in the City Managers Office.

 

Section 2. That the City Manager is authorized to amend Master Agreement, Task Order 1, Task Order 2 and Task Order 3 without City Council approval as long as the amendments do not exceed $100,000.00 for Task Order 1, $100,000.00 for Task Order 2 and $15,000.00 for Task Order 3.

 

Section 3. That the City Manager is hereby authorized to exercise the Citys right to renew the Master Agreement, Task Order 1, Task Order 2 and Task Order 3 each year for four additional years contingent on City Council appropriation of funds in the Citys Annual Budget and upon such appropriation the City Manager is authorized to spend the appropriated funds for the full Task Order renewal amounts and amendments.

 

Section 4. That the sum of $2,595,460.00 is appropriated from the Unappropriated Fund Balance of the General Fund to the following account in the General Fund:

 

07-1000-071750-B Mail Room $ 212,580.00

07-1000-071800-B Duplicating Services 1,360,000.00

07-1000-071802-B Copiers 1,022,880.00

TOTAL $2,595,460.00

 

Section 5. That the City Manager is hereby designated as requisitioning authority for Account Nos. 07-1000-071750, 07-1000-071800, and 07-1000-071802.

 

__________________________________________

 

I hereby certify that there is a balance, otherwise unencumbered, to the credit of the appropriation to which the foregoing expenditure is to be charged, and a cash balance, otherwise unencumbered, in the treasury, to the credit of the fund from which payment is to be made, each sufficient to meet the obligation hereby incurred.

 

 

___________________________________

Debra R. Hinsvark

Director of Finance

 

Approved as to form and legality:

  

 

___________________________________

James M. Brady

Assistant City Attorney